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Accounting Specialist (Transportation/Materials Management)
at Broward County Government Florida in Florida (Published at 07-11-2022)
REQUIREMENTS AND PREFERENCES
JOB ANNOUNCEMENT TO REMAIN OPEN UNTIL A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED FROM QUALIFIED APPLICANTS AND MAY CLOSE AT ANY TIME
The Broward County Board of County Commissioners Transportation Department is seeking qualified candidates for the position of Accounting Specialist in the Materials Management Section of its Operations Division.
The Materials Management Accounting Specialist is responsible for performing activities related to the procurement of goods and services for the maintenance and repair of the transit bus fleet.
General Description:
Performs highly technical work reading, analyzing and auditing contracts.
Works under close to general supervision according to set procedures, but determines how or when to complete tasks.
Minimum Education and Experience Requirements:
Requires two (2) years of experience in bookkeeping, payroll or closely related experience
Special Certifications and Licenses:
None
Preferences:
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Monitors budget expenditures to ensure funds are available in appropriate accounts to purchase required supplies, materials, and equipment.
Reviews all requisitions for completeness and competitiveness before submittal to administration for final approval.
Reviews purchases to validate contract usage adheres to agency budget threshold to ensure sufficient funds.
Assists in preparing written and statistical reports for year-end reporting for each fiscal year.
Serves as administrative liaison between department staff and the County's Purchasing Division including collecting, organizing, and processing all documents for current and new contract solicitation.
Monitors PeopleSoft query reports to ensure there are no sourcing errors in contract and budget accounts, reviews documents for duplication of purchase orders; provides technical support and training to department staff in PeopleSoft query reporting.
Prepares purchase requisitions for small purchases; prepares solicitation bid document for informal quotation requests; secures the bid process for informal quotation request; obtains competitive quotations from vendors; analyzes responses to determine lowest and best vendor; prepares bid tabulation and places purchase orders; prepares documentation for proper files on each procurement.
Performs basic business (verbal and electronic) communication, document preparation, etc.; creates a variety of spreadsheets in order to capture data and facilitate preparation of reports; scans documents into database and reviews for quality control, processes payments for recorded documents, processes the return of recorded documents to owners using appropriate methods, processes incoming and outgoing mail, and responds to customer requests.
Provides customer service in person and via phone in connection with document recording; researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to the appropriate persons.
Performs related work as assigned.
WORK ENVIRONMENT
Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
SPECIAL INFORMATION
County Core Competencies
All Broward County employees strive to demonstrate the County's four core behavioral competencies.
Broward County is an Equal Opportunity Employer. The ADA requires Broward County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with the Professional Standards/Human Rights Section.
Emergency Management Responsibilities
Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee Responsibilities
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 12 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $25,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan. In addition, Broward County offers a Consumer Driven Health plan (CDH), Pharmacy coverage, Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount. .
JOB ANNOUNCEMENT TO REMAIN OPEN UNTIL A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED FROM QUALIFIED APPLICANTS AND MAY CLOSE AT ANY TIME
The Broward County Board of County Commissioners Transportation Department is seeking qualified candidates for the position of Accounting Specialist in the Materials Management Section of its Operations Division.
The Materials Management Accounting Specialist is responsible for performing activities related to the procurement of goods and services for the maintenance and repair of the transit bus fleet.
General Description:
Performs highly technical work reading, analyzing and auditing contracts.
Works under close to general supervision according to set procedures, but determines how or when to complete tasks.
Minimum Education and Experience Requirements:
Requires two (2) years of experience in bookkeeping, payroll or closely related experience
Special Certifications and Licenses:
None
Preferences:
- Purchasing/Procurement Experience
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, etc.)
- Excellent verbal and written communication skills
- Associate Degree or higher in a field of study related to the area of assignment
- Certified Agency Buyer (CAB)
- Purchasing Related Certification
- Broward County Transportation Leadership Program (TLP) Graduate
- 1+ years advanced skills with requisitions and purchase order processing
- 1+ years Transportation, Public or Mass Transit Purchasing Experience
- 1+ years PeopleSoft/E-Procurement Experience
- 1+ years Administrative and clerical procedures and systems such as MS Office Suite
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Monitors budget expenditures to ensure funds are available in appropriate accounts to purchase required supplies, materials, and equipment.
Reviews all requisitions for completeness and competitiveness before submittal to administration for final approval.
Reviews purchases to validate contract usage adheres to agency budget threshold to ensure sufficient funds.
Assists in preparing written and statistical reports for year-end reporting for each fiscal year.
Serves as administrative liaison between department staff and the County's Purchasing Division including collecting, organizing, and processing all documents for current and new contract solicitation.
Monitors PeopleSoft query reports to ensure there are no sourcing errors in contract and budget accounts, reviews documents for duplication of purchase orders; provides technical support and training to department staff in PeopleSoft query reporting.
Prepares purchase requisitions for small purchases; prepares solicitation bid document for informal quotation requests; secures the bid process for informal quotation request; obtains competitive quotations from vendors; analyzes responses to determine lowest and best vendor; prepares bid tabulation and places purchase orders; prepares documentation for proper files on each procurement.
Performs basic business (verbal and electronic) communication, document preparation, etc.; creates a variety of spreadsheets in order to capture data and facilitate preparation of reports; scans documents into database and reviews for quality control, processes payments for recorded documents, processes the return of recorded documents to owners using appropriate methods, processes incoming and outgoing mail, and responds to customer requests.
Provides customer service in person and via phone in connection with document recording; researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to the appropriate persons.
Performs related work as assigned.
WORK ENVIRONMENT
Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
SPECIAL INFORMATION
County Core Competencies
All Broward County employees strive to demonstrate the County's four core behavioral competencies.
- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Customer Focus: Building strong customer relationships and delivering customer-centric solutions.
- Instills Trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Values Differences: Recognizing the value that different perspectives and cultures bring to an organization.
Broward County is an Equal Opportunity Employer. The ADA requires Broward County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with the Professional Standards/Human Rights Section.
Emergency Management Responsibilities
Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee Responsibilities
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 12 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $25,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan. In addition, Broward County offers a Consumer Driven Health plan (CDH), Pharmacy coverage, Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount. .
