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Administrative Assistant I-II, Albuquerque Office Full-time

at National Radio Astronomy Observatory New Mexico in New Mexico (Published at 04-11-2022)

National Radio Astronomy Observatory

Position Description:

Position Summary

The National Radio Astronomy Observatory is seeing an Administrative Assistant to provide support in a variety of functions to managers and personnel at the Albuquerque Office. The Administrative Assistant manages and coordinates calendars, meetings, travel and onsite visits. Collects, prepares or reviews confidential information, correspondence, reports, and presentations. Will be responsible for management and reconciliation of department credit cards. This position requires a professionalism in judgement, confidentiality and initiative with internal and external clients. Must be able to work independently and anticipate the needs of the department or division and take appropriate steps to respond.

The position will be based in Albuquerque, NM. The NRAO Albuquerque Office (NAO) is located in the Science and Technology Park at the University of New Mexico (www.unm.edu). Albuquerque is the largest city in New Mexico with a wide variety of restaurants, entertainment, and cultural events. With over 300 days of sunshine each year, Albuquerque offer ample access to outdoor recreation.

Duties & Responsibilities
  • Assist team with company vehicle reservations, maintenance, & repairs
  • Assists staff with Travel Authorizations, Travel Expense Vouchers and Mileage reimbursements
Plans and coordinates meetings as assigned, including handling meeting agendas and invites. * Handles mail receipt & distribution, freight receipt, minor shipping tasks with common carriers.
  • Manage department credit card, reconciles monthly statement.
  • Enters purchase requisitions as needed.
  • Make minor purchases and pick-ups from local vendors & retail stores to support office needs.
  • May handle petty cash transactions in the future
  • Works with UNM departments to support office needs (Property Management, Lock Shop, Phone group)
  • Assists NRAO Business Division with coordinating office telephone adds, moves, changes & phone list updates.
Assists NRAO Business Division with Visitor & Contractor needs at Albuquerque Office * Assists with special projects as needed.
  • Acts as receptionist for office until further notice
Competency Summary

The successful candidate will have skills and demonstrated competencies in the following areas:
  • Comprehensive knowledge of standard office practices, procedures, equipment, and administrative techniques;
  • thorough knowledge of business English and spelling;
  • Thorough knowledge of personal computers, including word processing and spreadsheet software, J.D. Edwards, and the Internet.
  • Ability to learn to read and comprehend complex and specialized vocabulary.
  • Ability to establish and maintain effective working relationships with other employees and the public;
  • Ability to understand and follow oral and written instruction;
  • Ability to organize and perform work independently in the absence of specific instructions.
  • Ability to interpret and apply policies and procedures, and to make decisions in accordance with regulations and established policies.
Work Environment

Work is performed in a typical office environment. While performing the duties of this job, the employee typically sits at a desk, uses a personal computer, telephone, photocopier, facsimile, and other standard office equipment; the ability to climb stairs is required. The employee may occasionally be required to work outside around construction equipment. The employee may occasionally drive a vehicle, lift and/or move up to 50 pounds. The employee frequently is required to communicate in person, by electronic mail, and by telephone. Specific vision abilities required by this job include close vision and ability to adjust focus.

Position Requirements:

Minimum Education

Associate's degree (A.A.) or equivalent from two-year college or technical school in administration, management, or engineering.

Minimum Experience

Two years of experience in an administrative capacity with increasingly responsible duties; or equivalent combination of education and experience.

Competency Summary

The successful candidate will have skills and demonstrated competencies in the following areas:
  • Comprehensive knowledge of standard office practices, procedures, equipment, and administrative techniques;
  • thorough knowledge of business English and spelling;
  • Thorough knowledge of personal computers, including word processing and spreadsheet software, J.D. Edwards, and the Internet.
  • Ability to learn to read and comprehend complex and specialized vocabulary.
  • Ability to establish and maintain effective working relationships with other employees and the public;
  • Ability to understand and follow oral and written instruction;
  • Ability to organize and perform work independently in the absence of specific instructions.
  • Ability to interpret and apply policies and procedures, and to make decisions in accordance with regulations and established policies.
Additional Requirements

The Observatory requires staff to be fully vaccinated against COVID-19 to access our facilities.An offer of employment will be considered contingent until the selected applicant provides proof of vaccination.A selected applicant may request consideration for an accommodation for a disability or for a sincerely held religious belief.

Must possess a valid driver's license. May be required to drive Observatory vehicles.

Application Instructions:

Apply online at the NRAO Careers page ( ). You will need to be prepared to upload your current resume and a cover letter describing interest and suitability for the position.

Equal Opportunity Employer Statement:

AUI is an equal opportunity employer. Women, Minorities, Vietnam-Era Veterans, Disabled Veterans, Veterans and Individuals with Disabilities are encouraged to apply. To view our complete statement, please visit . If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email to . PM20

The NRAO is an equal opportunity employer (M/F/D/V)

PI195897162


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