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Minimum Qualifications You must be currently reachable on the appropriate eligible list for this title or eligible to transfer to this title under Section 70.1 of the Civil Service Law.

70.1 Transfer:
For a 70.1 transfer to an Administrative Assistant 2, SG-15, you must have one year of permanent competitive service in a 70.1 title allocated to a salary grade 13 or above.

Duties Description • Answer phones and monitor correspondence

• Answer Bureau's main telephone line and monitor shared email boxes. Serve as back-up phone coverage for other Bureau secretaries and Executive staff in the Office of Operations. Monitor assigned MS Outlook accounts, review incoming correspondence and reports to determine significance, highlight important items, refer for handling and response. Prepare or review outgoing correspondence.
• Prepare and Maintain Files
• Prepare outgoing correspondence and reports. Set up and maintain files for Director and Assistant Director.
• Schedule meetings and maintain calendar
• Schedule meetings for Director, Assistant Director, and Bureau.
• Attend and transcribe Bureau management meetings
• Maintain Director, Assistant Director, and bureau wide calendars.
• Maintain various logs and databases
• Maintain Bid Protest Log, Public Authority Reform time tracking, Bureau Outreach Calendar, Legal Issues Log.
• Monitor assignments
• Monitor assignments received for and delegated by the Director and Assistant Director; transmit directions and deadlines, track successful and timely completion.
• Assist with employee evaluations
• Assist bureau supervisors in completion of employee evaluations, maintain bureau's file copies of evaluations, and forward completed evaluations to Office of Operations liaison.
• Process purchase requests
• Prepare, process, and keep a record of purchase requests.
• Monitor time off requests
• Maintain records of subordinates' time off requests for Director and Assistant Director.

Additional Comments • Ability to communicate effectively on the telephone.

• Ability to work with computerized spreadsheets.
• Ability to review written requests and research associated materials.
• Ability to maintain orderly files.
• Ability to understand and follow established policies and procedures.
• Ability to work independently and exercise good judgement in assessing necessary action.

Some positions may require additional credentials or a background check to verify your identity.