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Administrative Assistant (Seasonal)
at Park City Municipal Corporation Utah in Utah (Published at 18-10-2022)
The Transit Administrative Assistant provides administrative support across the Transit department.
Essential Responsibilities:
Essential Responsibilities:
- Assists the Transit team with daily administrative needs.
- Provides customer service and sources information to questions amongst the department staff.
- Ensures compliance records are maintained in accordance with company policy.
- The administrator of file conversion to digital repository following city retention guidelines.
- Schedules and attends meetings as necessary for Transit Management.
- Assists with accounts payables as needed.
- Makes event, travel, and catering arrangements for the team.
- Assist in the purchasing, cataloging, and distribution of department uniforms
- Purchases necessary items for office and employee dorms.
- Assists in purchasing and cataloging first aid and safety equipment
- Performs organizational tasks as needed.
- Assists and tracks county Transit Sales Tax (TST) and Transit Demand Management (TDM) reimbursement packets.
- Prepares reports related to system services, costs, payroll, work hours, miles logged, expenditures, fuel use, maintenance, overall progress, etc. as requested
- Performs other related duties as assigned.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to work well under deadlines and pressure.
- Strong analytical and problem-solving skills.
- Proficient with Microsoft Office Suite including Excel or related software.
- Associate degree (or equivalent experience) in business, office management, or related field
- High school diploma or equivalent required
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 30 pounds at times.
- Must be able to lift, push, pull, carry, balance, bend, crouch, and kneel to carry work-related supplies and equipment and to inspect vehicles.
