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Administrative Assistant Full-time

at SPL, Inc. New Mexico in New Mexico (Published at 13-10-2022)

SPL is a globally recognized industry leader in flow assurance, hydrocarbon measurement, characterization, and production analytics. We specialize in third-party services for operators across the hydrocarbon value chain. More than 90 percent of the world’s majors and 85 percent of America’s leading independent operators have used SPL as a trusted partner.

The company combines ISO-certified labs in key basins throughout North America, verifiable test methods, and world-renowned scientists with patented software and digital workflows to bring more confidence and insights to our customers’ data.

We specialize in multiple areas of the value chain:
  • Field employees work to calibrate equipment, program and automate systems, and perform instrumentation and equipment work on client sites.
  • Lab employees take samples that have been collected in the field and run a multitude of tests for environmental factors and quality of the product. We also have a blending lab that works to create the chemicals that other companies use to calibrate their analytical equipment.
  • The Production Analytics team audits existing field structures and design, balances our client’s entire systems, and allocates royalties to maximize profits.
SPL is expanding our footprint internationally in the production, midstream, finished products, and environmental markets. We are also focused on developing industry-leading automation and data analytics tools that will help our customers ensure the integrity of their data.

Job Summary:

The Administrative Assistant must be team oriented, proactive, and goal driven. This position is responsible for providing administrative support to the testing laboratory. Duties include general clerical, receptionist and project-based work. Work is performed under the general supervision of the Lab Manager/Office Manager.

Qualifications:
  • Minimum 1-year experience;
  • Basic reading, writing, and arithmetic skills required;
  • Knowledge of telephone protocol. Duties require professional verbal and written communication skills;
  • Strong organizational skills;
  • Ability to multi-task, prioritize, and perform efficiently under time constraints;
  • Knowledge of Microsoft Windows, Outlook, Word, Excel, Adobe Acrobat, and the Internet.
Responsibilities:
  • Review client reports for typographical errors.
  • Ensure information per report agrees to chain of custody form.
  • Responsible for work orders containing ASTM test procedures, all Center Point Energy, Chesapeake, Energy Transfer, and interlaboratory work;
  • Log-in samples that come to lab for analysis;
  • Prepare files for work orders and organize information in preparation of invoicing.
  • Ensure all files have appropriate support (i.e. backup information);
  • Create client invoices by work order and proof month-end client invoices;
  • Submit reports and invoices to client by fax, mail, or electronic format;
  • Initiate collection efforts on accounts past due 31 to 45 days;
  • Assist clients with problems and questions;
  • Answer telephones and transfer to appropriate staff member;
  • Meet and greet clients and visitors;
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing;
  • Sign for and distribute deliveries/packages;
  • Project a professional company image through in-person and phone interaction;
  • Other duties as assigned.
Education:

High school diploma or GED.

Relocation:

This position is not eligible for relocation.

Travel Requirements:

This position does not require travel.

Work Schedule:

This position will work 8 hours, Monday – Friday in our Artesia, NM office.

SPL does not offer sponsorship of employment-based nonimmigrant visa petitions for this role.

SPL is an equal opportunity employer committed to diversity in recruiting, hiring, developing, compensating and promoting applicants and employees. All employment decisions are made without regard to sex, race, color, religion, national origin, citizenship, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected categories. This includes providing reasonable accommodation for employee's and applicant's disabilities or religious beliefs and practices.
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