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Administrative Services Coordinator, Casper, WY, #109137
Date: Sep 28, 2022
Location: CASPER, WY, US, 82601
Company: PacifiCorp
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PacifiCorp is seeking customer-centric candidates to grow and sustain our commitment to a culture of customer service excellence, environmental sustainability and diversity, equity and inclusion.

General Purpose

Facilitate activities in an effective sequence by monitoring tasks, task-owners timelines and expenditures. Compile data, track, summarize, and report results, and develops and/or maintains reference information and databases. Compile, organize, and summarize data from multiple sources; monitor/track processes to ensure their execution is within defined parameters. Determine schedules and availability of resources/materials. Ensure activities are performed in accordance with contract, corporate, and regulatory agency requirements.

Responsibilities

• Promote a customer first culture and commit to delivering outstanding results for customers.
• Receive and prepare incoming/outgoing packages and mail.
• Draw data from a variety of sources and systems to prepare moderately complex reports. This includes standard, monthly and ad hoc reports which may not have a precedent available.
• Audit data and/or reports to confirm and maintain compliance and operational administration of programs.
• Electronic filling of documents, reports and drawings into the appropriate data base systems.
• Advise management regarding departmental operations, and inform management of deviations from established processes or schedules which may impact business outcomes.
• Prepare invoices with accounting information, route for approvals and ensure payments are completed
• Process bills and/or contracts, adhering to company policies and practices.
• Work directly with staff and internal audit /business controls to ensure compliance and accuracy of recordkeeping.
• Support payroll duties, corrections and timely entries by staff.
• Maintain and update budget reports ensuring accuracy and timeliness. Identify possible errors and provide solutions and/or corrections to management.
• Maintain system administration and maintenance of various programs, emails, and files
• Coordinate data requests as needed from multiple sources.
• Provide assistance to internal and external questions, communicating and interpreting policies and practices.
• Research general complaints, identify the issue, problem solve and respond to the individual.
• Present data and/or reports to management through PowerPoint or other media.
• Oversee and participate in projects as assigned.
• Perform additional responsibilities as requested or assigned. May include administrative support activities for a person, group or unit based on organizational needs.

Requirements

• High school diploma or equivalent; or the equivalent combination of education and experience.
• A minimum of two years of administrative experience including contract documentation, proposals, contract files, or related areas.
• Demonstrated initiative, problem-solving skills and follow through on commitments.
• Proficient with personal computers including spreadsheet, database, word processing, and presentation applications to compile, maintain, and present information.
• Advanced communication and interpersonal skills to interface with team members and customers to promote positive customer outcomes.
• Communication, writing, organizational and interpersonal skills including the ability to work with all organizational levels as a team member, to ensure that key information on schedules, requirements, and resources is communicated to management in a clear and timely manner.
• Ability to communicate and interact with individuals in all levels of the organization, industry and community.

Preferences

• Bachelor's degree in an applicable field.

Additional Information

Req Id: 109137

Company Code: PacifiCorp

Primary Location: CASPER

Department: Pacific Power

Schedule:

Personnel Subarea: Non-exempt

Hiring Range: 57,600-67,800

Employees must be able to perform the essential functions of the position with or without an accommodation.

At PacifiCorp, we celebrate diversity, equity and inclusion. PacifiCorp is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or religious creed, age, national origin, ancestry, citizenship status (except as required by law), gender (including gender identity and expression), sex (including pregnancy), sexual orientation, genetic information, physical or mental disability, medical condition, veteran or military status, familial or parental status, marital status or any other category protected by applicable local, state or U.S. federal law.

All offers of employment are contingent upon the successful completion of a background check and drug screening.

Nearest Major Market: Wyoming
Nearest Secondary Market: Casper
Career Segment: Compliance, Payroll, Internal Audit, Equity, Administrative Assistant, Legal, Finance, Administrative

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