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Travel Coordinator Full-time

at RPS Texas in Texas (Published at 26-08-2022)

RPS North America provides engineering, environmental, and scientific advice across the US and Canada. We offer a comprehensive range of consulting services and technology solutions to support our clients in all sectors of the economy. We serve as the North American platform of RPS Group, one of the world's preeminent consultancies.


Our logistics department is looking for an experienced Travel Coordinator to manage and coordinate all travel related activities for RPS North America. Based in Houston and reporting to the Logistics Manager, the Travel Coordinator will utilize the Concur travel portal to arrange domestic/international travel as well as coordinating ancillary services such as passport/visa and multinational immigration regulations.

Key Responsibilities:

  • Organize both international and domestic travel logistics (Air, Hotel, Car service/rental) Ability to read and interpret Organize both international and domestic travel logistics (Air, Hotel, Car service/rental).
  • Liaise with clients ? arranging travel times, meet and greets and any other necessary travel arrangements.
  • Interact with all levels of management, including vendors/consultants.
  • Communicate with consultants and staff regarding travel arrangements, work requirements and any other logistical matters
  • Attend daily Operations meetings
  • Prepare and maintain risk assessments - pre-bid and pre-mobilization
  • Manage pre-mobilization briefings and training
  • Assist with third party invoice approval as needed
  • Must be available for rotational weekends and emergency weeknight travel needs
  • Ability to read and interpret documents such as travel rules, operating instructions, and procedure manuals.
  • Understanding of Government travel requirements, visas, passports.
  • Experience working with a high volume of phone calls and emails
  • Proficient with city, airline, hotel, and car rental codes.
  • Ability to consistently deliver excellent customer service, internally and externally.
  • Ability to manage multiple priorities simultaneously and complete tasks with minimal supervision.
  • Demonstrates attention to detail
  • Pursues training and development opportunities and strives to continuously build knowledge and skills
  • Shows respect and sensitivity for cultural differences


  • High School Diploma or GED Equivalent
  • 3-5 years? experience in travel coordination
  • Domestic and international travel experience
  • Concur travel experience preferred
  • Knowledge of travel risk assessments
  • Knowledge of passport/visa and multinational immigration regulations a plus
  • Excellent Customer Service Skills
  • Proficient with Microsoft Office (Word, Excel, PowerPoint, and Outlook)

What RPS Offers in Return:

RPS is an industry leader, and we pride ourselves on our ability to attract and retain exceptional talent by treating our employees well. In addition to competitive compensation packages, we offer:

  • Medical, dental, disability, and life insurance coverage for employees and families, with no waiting period and generous contributions to monthly premiums.
  • 401(k) Plan, with a dollar-for-dollar Company match of employee contributions, up to 5% of eligible compensation
  • Share Purchase Plan, which enables employees to purchase shares via payroll deductions at 85% of market value, with the Company matching employees? shares 1:1
  • Flexible Spending Accounts for health care and dependent care costs
  • Performance-based bonus program
  • Generous vacation and sick leave policies in addition to company-wide paid holidays

Working at RPS:

RPS is a dedicated team of talented scientific and technical individuals working together to provide our clients with cutting edge solutions to meet their evolving needs. Our global footprint enables us to work with a variety of government and private client through diverse projects.

RPS North America provides equal employment opportunity to all employees and job applicants without regard to race, color, religion, sex, national origin, age, disability, or other protected characteristics. RPS complies with all applicable federal, state, and local laws and requirements governing nondiscrimination in every location in which we operate.

Our commitment to Diversity and Inclusion
Mindful that a truly inclusive organization must make appropriate use of talent on a global basis and without unnecessary barriers, we are committed to embedding diversity and inclusion principles in all People processes in order to be as diverse as the communities and clients we work with, thereby securing, developing, and retaining the best available talent for the company?s future.

Our approach to Diversity and Inclusion
Our people live our purpose, deliver our promise, and demonstrate our behaviours every day. Our behaviours define who we are. Developed by our people, they underpin everything that we do. They create the memorable experiences we are known for and make RPS a great place to do great work.

?Stronger Together? is one of our five core behaviours and it is inherent in creating an inclusive workplace:
?We are respectful, acknowledge diversity, and recognise the potential and contribution of everyone. We bring out the best in one another, always assuming best intent. People who learn and grow thrive in our business, sharing in our success.?

Recruitment Agencies
We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs, resumes, or unsolicited candidate introductions from agencies not on this list. Please refer to the careers page on our website if you require any further information.

Job Type: Full-time


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Parental leave
  • Referral program
  • Tuition reimbursement


  • 8 hour shift
  • Monday to Friday
  • On call
  • Weekend availability

COVID-19 considerations:
Mask optional in the office.

Application Question(s):

  • Will you be able to work long hours and weekends as required?
  • What is your minimum salary requirements?


  • travel coordinator: 3 years (Required)
  • Concur: 1 year (Preferred)

Work Location: One location

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