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Office Assistant & Receptionist Full-time

at Avalon Health Care Support Services - Salt Lake City Utah in Utah (Published at 10-08-2022)

Overview: Avalon Health Care Management, Inc. is seeking a dependable, organized and dedicated Office Assistant/Receptionist to join our outstanding team!
The Receptionist is responsible to provide appropriate office support necessary to an effective, smooth running operation. This support may include basic secretarial duties, clerical duties, receptionist duties and primary office record keeping.
Today?s aging population means there?s a growing demand for health care professionals in post-acute care, and a wave of career opportunities available at Avalon Health Care!
If you seek to use your mind and your heart to improve lives on a daily basis, come join our team! We offer great challenges and opportunities advancement! Responsibilities:
  • Answer busy phone system and address callers with professionalism, kindness, and tact
  • Greet guests and/or customers and notify staff of client arrivals
  • Manage overnight package account, including reconciliation of monthly billing
  • Track birthday announcements (email and mail) for birthdays
  • Assist various staff with misc. duties; expense reports, calendaring, appointments, travel arrangement and correspondence
  • Make security badges
  • Manage multiple conference room calendars and status
  • Maintain and manage contact lists for the organization
  • Maintains a safe and clean area
  • Keeps the office secure
  • Outlook calendar management which includes scheduling conference rooms for meetings
  • Manage / distribute incoming FAX correspondence and other electronic correspondence as appropriate
  • Schedule travel for executives as requested
  • Inventory management: order and then stock office supplies, snacks, beverages
  • Manage and update databases
  • Process expense reports
  • Organize and distribute daily mail, package delivery and pick up
  • Other duties as assigned
  • High school or GED
  • Some experience in Microsoft Office suite Outlook, email, excel, word
  • Ability to learn and manage phone system
  • Written and verbal communication skills
  • Excellent organizational skills
  • Professional demeaner and willingness to help
  • Self-starter, strong work ethic, ability to cooperate, team player

Avalon Health Care Management, Inc is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected status. Learn more: EEO is the Law and EEO is the Law Supplement. Applicants with a disability who require a reasonable accommodation for any part of the application or hiring process can contact Human Resources at the location(s) where you are applying.

Avalon Health Care Management, Inc. participates in the E-Verify program in certain locations as required by law. Learn more: E-Verify

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