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Office Administrator Full-time

at Kaige Kubota, LLC Texas in Texas (Published at 09-08-2022)

Thank you for your interest in being a part our Kaige Kubota Team! We are currently looking for an Office Administrator to join our team. Here at Kaige we are dedicated to creating a positive impact on our community. We are looking for a self-directed leader with a growth mindset to help us achieve these goals and continue to create a strong vision for Kaige Kubota and our impact in the Permian Basin.

Target Responsibilities:

· Develops and organizes office operations and procedures such as bookkeeping, payroll preparation, information management, filing systems, supplies requisitions, and other clerical services.

· Maximizes office productivity through proficient use of appropriate software applications.

· Greet customers at the front desk in a pleasant and professional manner.

· Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.

· Performs a variety of general office duties.

· Keeps records of financial transactions for establishment by performing duties listed below.

· Analytical - Collects and researches data.

· Must be Adaptable - Adapts to changes in the work environment; Manages competing demands

· Problem Solving - Identifies and resolves clerical and office-related problems in a timely manner.

Daily Duties and Responsibilities:

· Begin each workday with a positive attitude by encouraging each counter person to meet their daily and weekly goals. Work to develop a sense of ?team? in the office and across other departments.

· Maintain contact with customers and outside vendors.

· Complete records to or through trial balance

· Verifies, allocates, and posts details of business transactions to subsidiary accounts in journals or computer files from documents such as sales slips, invoices, receipts, check stubs, and computer printouts.

Summarizes details in separate ledgers or computer files and transfers data to general ledger

· Process daily credit card deposits.

· Reconcile cash drawer daily.

· Research and processes customer claims of invoice payment.

· Enters finalized cash receipts and updates accounts receivable ledger by customer.

· Obtains and mails invoice copies for customers, as requested.

· Files check stubs and bank receipts.

· Researches and processes charge backs, returns, and bad checks.

· Answer accounts receivable phone inquiries and follows up.

· Prepares accounts payable checks. Prepares daily cash deposits and fills out cash control sheet daily.

· Prints all accounts payable reports and maintains all accounts payable files.

· Prepares analysis of accounts, as required.

· Assists rental, service and parts department with telephone coverage.

· Provides clerical and secretarial assistance to rental and service departments.

· Create and maintain all internal and rental Work Orders. Work with the service department to schedule internal and rental Work Orders.

· Create and maintain rental contracts. Work with Rental and Service Coordinator to maintain Rental Fleet.

· Keep equipment inspections up to date and on file in Equipment Profile.

Weekly Duties and Responsibilities:

· Calculates employee wages from records or time cards and prepares excel time sheet for management.

· Prepare outstanding A/R reports and follow up with past due accounts.

Monthly Duties and Responsibilities

· Reconciles and balances accounts: Assists in monthly closings.

· Computes, types, and mails monthly statements to customers.

· Meet with Manager to discuss improvement processes to be implemented during the next quarter

Quarterly Duties and Responsibilities:

· Provide any quarterly reports that are deemed necessary and requested by management.

Job Type: Full-time

Pay: $17.00 - $22.00 per hour

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift

Experience:

  • Microsoft Office: 1 year (Preferred)
  • Administrative experience: 1 year (Preferred)

License/Certification:

  • Driver's License (Preferred)

Work Location: One location



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