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Administrative Aide 1G Full-time

at Prince George's County, MD Maryland in Maryland (Published at 08-08-2022)

Nature and Variety of Work

Come join our team! Located minutes from downtown Washington, DC Prince George?s is the perfect family-friendly community to live, work, and play! We are Prince George?s Proud!
Located in the heart of the Baltimore/Washington corridor, Prince George?s County borders Washington D.C. and is just 37 miles south of the city of Baltimore. Encompassing almost 500 square miles, with over 900,000 residents Prince George's County has an urban atmosphere that still manages to provide a scenic and peaceful place to live, work, and play.
The Prince George's County Government Department of Housing and Community Development is seeking qualified applicants to fill an Administrative Aide I position, within its Budget, Accounting and Loan Servicing Division Division.
To provide administrative/clerical support to the Budget, Accounting and Loan Servicing Division to support the Housing Investment Trust Fund (HITF) Program.
The incumbent will be responsible for coordinating and managing the Workforce Housing/GAP Financing Program office activities to include typing, filing, answering calls, scheduling meetings, preparing memorandums and letters for signature.

Examples of Work

Types a variety of memoranda, letters, and reports from rough draft or general verbal instructions; types complex legislation, legal documents, and/or statistical charts and forms requiring original formatting and presentation, utilizing typewriter/data point and/or automated office equipment.
Takes and transcribes difficult dictation (shorthand or machine) involving technical terminology, including correspondence, bulletins, reports, memoranda, speech drafts, formal acceptances or regrets, and other material on general special or technical subjects.
Proofreads and edits materials to eliminate errors and ensure correct grammar, spelling, and punctuation.
Composes replies to a variety of routine correspondence and inquiries.
Screens telephone calls and incoming mail; answers questions relating to office or department operations; determines which requires the direct attention of the supervisor and which should be referred to other staff members.
Maintains appointment calendar for the supervisor, and professional staff where necessary; reminds the supervisor of appointments or other matters that should be called to his/her attention.
Establishes and maintains filing systems to ensure that documents are readily retrievable; maintains an adequate supply of office materials and supplies.
Searches files and a variety of other sources as necessary compile information for meetings, specific projects or research activities, including certain statistical reports.
Gathers fiscal, budgetary and personnel data and prepares operational/activity reports from same.
Willingly and cooperatively performs tasks and duties which may not be specifically listed in the class specifications or position description, but which are within the general occupational category and responsibility level typically associated with the employee's class of work.

Minimum Qualifications

High school diploma or GED certification with coursework in typing, office practices or other related clerical subjects; plus one (1) year of advanced diverse and/or technical clerical experience with must have involved working with the public for at least six (6) months. Any equivalent combination of relevant training, education and experience will also be accepted. Applicants must be proficient in typing.
Applicants may be required to pass written, performance or other tests.

Additional Information

  • Knowledge of secretarial/office practices, procedures systems and equipment. Knowledge of business English, spelling, mathematics, and vocabulary.
  • Knowledge of general County government procedures and inter-relationship between the various County agencies, or the ability to rapidly acquire such knowledge.
  • Skill in the operation of a variety of standard office equipment.
  • Ability to perform responsible secretarial duties which may include taking and transcribing of oral dictation.
  • Ability to compose correspondence with only general instructions.
  • Ability to communicate effectively with County, citizens, co-workers, vendors, and others.

CONDITIONS OF EMPLOYMENT : Upon selection, the candidate must:
  • Meet all training and performance standards and demonstrate proficiency as required by the agency.
  • Wear and use agency protective apparel and equipment in the performance of their assigned duties.
  • Participate as an "Essential" employee in the department's snow and ice control program and other emergency or special activities as assigned.
DURATION OF ELIGIBILITY: Candidates will be selected from a temporary register of eligible candidates, which will become effective approximately four (4) weeks after the closing date. Once a selection has been made, the register will expire.
ELIGIBILITY TO WORK : Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to show and verify authorization to work in the United States.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/e-verify. ONLY ONLINE APPLICATIONS WILL BE ACCEPTED.
Internal Applicants: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.
Prince George's County Government is an Equal Opportunity/Affirmative Action Employer
Committed to Diversity in the Workplace

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