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Executive Support

Reports To: Senior Vice President ? Human Resources

Location: Chicago, IL (Onsite M-F)

Status: Non-Exempt; Salaried

Redwood Logistics is your strategically integrated logistics provider that understands our customers? unique needs. Throughout our 20-year history, we?ve grown and evolved our range of offerings to create a family of companies that can solve logistics and transportation challenges.

From our diversity of services, data-driven network solutions, and strategically integrated model, we have positioned ourselves as the dominant player in the mid-market space. We are a privately held company, managing significant transportation spend ? we are big, but flexible with an entrepreneurial spirit.

For more than 20 years, Redwood Logistics has been helping move businesses forward by connecting our clients to winning strategies. As a next-generation leader in third-party logistics, we live at the intersection of logistics and technology. We focus brilliant minds, technology services, and performance excellence to modernize supply chains.

See for yourself why The Chicago Tribune has named Redwood Logistics a Top Workplace for several years running!

Position Description:

As Executive Assistant, you will enhance the Executives' effectiveness by providing support and organization to the Executive team for the Chicago headquarters.

Responsibilities:

• Schedule meetings and appointments for Executives and their teams; prepare Executives for upcoming meetings and appointments with relevant research/background, materials, etc.
• Manage travel itineraries
• Coordinate Executive communication, including taking calls, replying to emails and interfacing with Executive network of clients, vendors, etc.
• Ship priority documents via expedited mailing service
• Assist with Executive expense reporting
• Provide Executives with necessary edits for documents using Microsoft Office products, such as Word, PowerPoint, Excel, and more
• Maintain an organized system of paper and electronic documents
• Order lunch for Executives and their guests as needed
• Arrange corporate events
• Perform other related duties as assigned, including occasional errands

Qualifications:

• Progressive experience within executive support or reception function in office environment
• Reliable transportation to occasionally run errands with personal vehicle (mileage will be reimbursed in accordance with company policy)
• Ability to communicate effectively in oral and written form to all levels or organization
• Demonstrated proficiency with Microsoft Outlook, including PowerPoint, Word and Excel
• Proven ability to manage upwards
• Team player
• Detail-oriented and extremely organized; exercises follow through
• Friendly demeanor
• Exercises strong discretion with confidential and/or proprietary information/data
• Flexibility to adapt quickly to changing business needs; comfortable working in a high-energy and fast-paced work environment
• Strong ability to prioritize multiple assignments and projects, following through as needed
• Provides his/her own car for business-related errands (standard reimbursement policy will apply)

Rewards:

• Culture of unlimited growth with new positions and departments created regularly to support our growing customer base
• Paid parental leave policies
• Medical, dental, vision and 401k plans (with match)
• Flexible-spending, mass transit and dependent care plans
• Health savings account, with company contribution
• Short-term, long-term and life insurance policies subsidized by company
• Cell phone discounts; reduced fees for health and fitness clubs
• Additional benefits including pet insurance, accident care and more
• Competitive referral bonus program
• Competitive PTO plans, with extra floating holiday and time off to volunteer
• Fundraising and volunteer opportunities to give back to our local, national and international communities

Redwood is an equal opportunity employer. Employment decisions at the Company are based on individual merit, qualifications, abilities, and the Company?s needs and resources. The Company does not discriminate in recruiting, hiring, compensation, promotions, discipline, termination or any other aspect of employment on the basis of an individual?s actual or perceived race, color, creed, religion, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, national origin, ancestry, citizenship status, age, disability, marital status, military service or status, genetic information, arrest and conviction record, credit history, or any other basis protected by applicable law.

Job Type: Full-time

Pay: $50,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Supplemental Pay:

• Bonus pay

Ability to commute/relocate:

• Chicago, IL 60642: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)
• Executive Support: 1 year (Required)

Work Location: One location