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Admin Assistant Full-time

at Set Free Alaska Alaska in Alaska (Published at 11-07-2022)

**Voted Best Place to Work in Alaska in 2022!**


Job summary:


Perform duties such as arranging meetings, scheduling appointments, keeping the office calendar, answering telephones and editing correspondence. This position includes maintaining client files and databases, creating computer spreadsheets and helping in general office duties.


Qualification:


Requirements:


  • Four (4) years? experience in office administration and/or secretarial work including experience in filing, chart management, Microsoft Office, customer service and communications.


  • Ability to pass a drug screening and State of Alaska background check


Skills required:


  • The ability to:


o Work as a team member, including accepting and providing supervision


o Build rapport with clients and staff


o Establish and maintain clear therapeutic boundaries


  • Basic computer skills and fluid use of electronic communication tools including Internet navigation skills


  • Excellent written and verbal communication


  • Strong organizational skills


  • Punctuality reporting to work and in delivery of direct services


Job responsibilities:


  • Manage all client charts including, but not limited to:


o Creating charts for new clients


o Discharging charts for old clients


o Filing documents in proper position in charts


o Auditing and performing quality assurance checks on charts


  • Tracking client program status


  • Enter billing information into Office Ally


  • Enter client information into AK AIMS


  • Complete the Client Status Review at six months post-discharge


o Communicating and reporting to counselors, status of clients?


o Appointments (individual and group)


  • Track counselor documentation


o Discharge summaries


o Treatment plans


o Progress notes


  • Report to counselors and clinical supervisor any overdue documentation


  • Work closely with the Program Manager to perform various office tasks


  • Create systems and processes to increase productivity among office work flow


  • Create forms and documents as needed


Supervision:


  • Administrative Assistant will receive direct supervision from the Program Manager


Benefits:

  • Insurance
    • Health
    • Dental
    • Vision
    • Life
    • Short Term Disability
  • Simple IRA with 3% match
  • Paid Time Off
  • Continuing Education Stipend


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