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Private Secretary I Full-time

at Hawaii State Department of Education Hawaii in Hawaii (Published at 01-06-2022)

  • PRIVATE SECRETARY I
    $4,337.00 per month (SR-20)

  • Location:
    Downtown, Oahu

  • The immediate vacancy is in the Office of Curriculum and Instructional Design.

  • NOTE: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself eligible for temporary positions increases your employment possibilities and may lead to permanent opportunities.
    A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.

  • Serves as personal and confidential assistant to an appointed official who reports to the director (or chief executive officer) of a major State department and is responsible for a major organizational or functional area, defined by law, for that department; and performs other related duties as assigned.

  • Minimum Qualification Requirements:
    Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently.
    Note: Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.
    To qualify, you must meet all of the following requirements:
    General Experience Requirement:
    One-half (½) year of work experience which involved performance of tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions, and speak and write simply and directly.
    Specialized Clerical Experience Requirement:
    Two (2) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated possession of, in addition to the knowledge and abilities noted under General Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial-type tasks including, but not limited to, several of the following: Serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing out-going correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc.
    Secretarial Experience Requirement:
    In addition to the above General and Specialized Clerical Experience, three (3) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated possession of the ability to perform secretarial duties including, but not limited to, the following: (1) providing personal assistance to an administrator or executive by attending to the administrative details of an office; (2) having an overall awareness of the activities and administrative framework of a program/organization; and (3) exercising sound judgment.
    Substitutions Allowed:
    Any combination of work experience and/or education, although not cited elsewhere in this specification, which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity to those described in this specification may be accepted as satisfying a portion or all of the minimum qualification requirements.
    Substitution of Education for Experience:
    1. Graduation from high school with courses in basic English and arithmetic may be substituted for the required six months of General Experience.
    2. Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures and office machines may be substituted for one year of Specialized Clerical Experience.
    3. Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures and office machines may be substituted for the Specialized Clerical Experience on a month-for-month basis.
    4. Education in an accredited university in a baccalaureate program may be substituted for the Secretarial Experience, on the basis of fifteen semester hours for six months of experience, up to a maximum of one year provided it included at least two or more of the following types of courses: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc.
    Please submit a copy of your official transcripts if you are using a substitution of education for experience.

  • All documents submitted to us become the property of the Department of Education.


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