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The (bilingual) Staff Assistant provides secretarial, clerical, and general office support services to the Executive Director and other staff members of the Department of Cultural Diversity in the Church in order to enable effective office operations as they implement programs and projects of the various committees. The (bilingual) Staff Assistant also provides English-to-Spanish and Spanish-to-English translation services in supporting the work of the department. The (bilingual) Staff Assistant collaborates with two other support staff members in carrying out similar job responsibilities and demonstrates shared qualities of effectiveness in all work interactions.

Level: H.S. diploma required; 2 years of college or commensurate experience preferred

Major Field/Specialty:business, liberal arts, communications

DUTIES AND RESPONSIBILITIES

General office responsibilities:

Prepares routine correspondence in English and Spanish Assists in the preparation of information packets and documentation for bishops committee meetings national gatherings hosted or sponsored by the office Responds to requests for information and offices pastoral resources from bishops, diocesan staff, leaders of national organizations and the media Produces Por Tu Matrimonio E-Bulletin and updates Facebook content to PTM and USCCB Website. Handles incoming and outgoing mail, information packets and overnight and priority mail Maintains office files and archives Handles the ordering and maintenance of office supplies, as well as annual subscriptions

Technical responsibilities: Maintains and updates the English-Spanish Mail Label System (MLS) data base with over 7,000 names of parishes with Hispanic ministry as well as local, regional, national leaders and of international contacts Maintains and regularly updates national directory of diocesan and regional directors of Hispanic ministry and of national Hispanic Catholic organizations Receives in-coming telephone calls, coordinates telephone conference calls, sends FAX messages and distributes them to appropriate party within the department and sends group e-mail Scans documents and graphics as needed Does basic demographic research on the Internet and seeks vendor information, when requested

Bookkeeping responsibilities:

Prepares requests for payments, travel reimbursements and expense reports Handles cash deposits and billing Maintains monthly journals of accounts payable and receivable

Interpersonal responsibilities:

Respect for and sensitivity to people in the workplace who are of different ethnicities, race, culture, language group or religion Shares telephone coverage responsibilities and serves as Spanish language interpreter, and assists other departments upon request Interacts regularly with bishops and the Hispanic and Native American ministry leadership, Arch/diocesan personnel, representatives of the media and with the general public Participates in activities sponsored by the office, as needed, which could require travel Understands, supports, and affirms diversity in the church; positively contributing to a work environment in which all people work together in partnership.

Number of Years Required: 2-3 years of directly related experience