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ADMINISTRATIVE ASSISTANT 1, 2, OR 3 Full-time

at State of Louisiana Louisiana in Louisiana (Published at 07-04-2022)

Supplemental Information

Position is located at Central Louisiana State Hospital in Pineville, Louisiana in the Health Information Management Department.


Transcription experience preferred. Knowledge of medical terminology and Microsoft Word experience required.


As part of a Career Progression Group, vacancies may be filled from this recruitment as an Administrative Assistant 1, 2 or 3 depending on the level of education and experience of the selected applicant. Please refer to the "Job Specifications" tab located at the top of the LA Careers "Current Job Opportunities" page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.


Administrative Assistant 1 has a minimum hire rate of $8.30 / hour.
Administrative Assistant 2 has a minimum hire rate of $9.50 / hour.

Administrative Assistant 3 has a minimum hire rate of $10.88 / hour.


Position may be filled as a Probation, Promotion, Demotion or Transfer.

List all prior employment. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
Resume will not be accepted and should not be attached. You must include all relevant education and experience on your official State application. You must describe your actual duties as you will not be qualified based on job title alone. A resume upload will NOT populate your information into your application.


Work experience left off your electronic application or only included in an attached resume
is not eligible to receive credit considered.
Did you list ALL your job experience and education on your applications?


IMPORTANT NOTE:

While we encourage all interested applicants to apply, please be aware that there are various reasons that your application may be disqualified from consideration including, but not limited, to:

  • Failure to fully complete the education and work experience sections of the application; (Please note for the education section that the semester area refers to the # of credit HOURS and not the # of semesters you completed).
  • Submission of a resume in lieu of the online application. Information on the resume will not substitute and must also be included on the actual job application in order to be considered. You must describe your duties as you will not be qualified based on job title alone. *** Your Resume will NOT automatically upload your experience/information ***
  • Failure to list complete license information (if applicable to the job position).
  • Failure to submit an equivalency evaluation statement for an international degree by the closing of this announcement.


Applicants must have Civil Service test scores for
8500-Office Support Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.
Applicants without current test scores can apply to take the test here.
To apply for this vacancy, click on the ?Apply? link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
For further information about this vacancy contact:
Shawanda Gordon
Central Louisiana State Hospital
Human Resources Office
(318) 484-6331

Qualifications

MINIMUM QUALIFICATIONS: No experience or training is required.

Job Concepts

Function of Work:
To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual.
OR
To provide highly skilled keyboarding support in the transcribing and recording of information.
Employees perform recurring duties independently, however, are given specific instructions for non-routine assignments.
Level of Work:
Entry.
Supervision Received:
General from a professional, supervisor or manager.
Supervision Exercised:
None.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Assistant 2 by the absence of experienced-level duties that begin requiring independent judgment and initiative to perform.


Examples of Work

SECRETARIAL
Screens telephone calls and visitors according to supervisor's request; may refer calls to appropriate staff.
Prepares, proofreads, and edits correspondence, reports, and other materials.
Maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.
Maintains supervisor's calendar, as instructed, making appointments and arranging meeting rooms, and materials.
Sorts and distributes incoming mail.
May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.
KEYBOARDING
Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.
Types materials that involve knowledge of special terminology.
Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.
Proofs typing results for typographical errors, spelling, punctuation and format accuracy.
Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.



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