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Position Type:
Secretarial /Clerical/Secretary
Date Posted:
2/4/2022
Location:
Red Clay Consolidated School District
Date Available:
TBD
Closing Date:
02/14/2022
District:
Red Clay Consolidated School District JOB CATEGORY: Secretarial, Clerical
JOB TITLE: Senior Secretary - Location TBD
JOB PURPOSE: Perform essential functions to support student achievement and district operations
Job Description:

• Provide Customer Service:
  a. Answer phones
  b. Verify, screen and greet visitors; maintain visitor logs as necessary
  c. Maintain/stock office machines
  d. Accurately and promptly respond to requests for information/assistance; exercise professionalism, independent judgement and discretion with all stakeholders
  

• Maintain records and data essential to operate in accordance with federal, state and district rules and regulations:
  a. Accurately process forms and documents
  b. Prepare and maintain organized files and paperwork
  c. Enter absences and maintain student and/or staff attendance records
  d. May act as McKinney-Vento liaison to District Office
  

• Manage Department Finance:
  a. Maintain accurate bookkeeping, budgets and records
  b. Process financial transactions accurately and promptly
  

• Provide Support:
  a. Determine priorities and coordinate workload to meet schedules and deadlines
  b. Collaborate to resolve team/task challenges and issues
  c. Good attendance record
  d. Communicate effectively with other staff, students, families and other departments/agencies
  e. Distribute mail and documents
  f. Manage calendars and meeting logistics
  g. Compose and maintain correspondence and reports
  h. Maintain efficient inventory, ordering and distribution of supplies
  i. May assist with substitute coverage
  j. Assist with teacher/substitutes issues as needed
  

• Preserve confidentiality:
  a. Uphold stakeholder confidence and protect operations by keeping student, staff and district information confidential
  b. Other duties as assigned
  

• Technical Literacy
  a. Maintain updated user expertise for required applications, databases and office machines
  b. Seek and attend opportunities to improve user proficiency