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LPN Full-time

at HHC Indiana in Indiana (Published at 07-11-2021)

Division:Eskenazi Health

Sub-Division: Hospital

Req ID: 11004

: Full Time

Shift: Days

Eskenazi Health serves as the public hospital division of the Health & Hospital Corporation of Marion County. Physicians provide a comprehensive range of primary and specialty care services at the 327-bed hospital and outpatient facilities both on and off of the Eskenazi Health downtown campus as well as at 10 Eskenazi Health Center sites located throughout Indianapolis.

FLSA Status


Job Role Summary

Reporting directly to the Department Manager or Supervisor, this position is responsible for providing a variety of administrative functions that may be moderate to complex in nature. The Administrative Assistant proactively contributes to Eskenazi Health's mission: Advocate, Care, Teach and Serve with special emphasis on the vulnerable population of Marion County; and models Eskenazi Health's values of Professionalism, Respect, Innovation, Development and Excellence.

Essential Functions and Responsibilities

  • Responsible for correspondence, telephone coverage, calendar maintenance, and special projects
  • Instills and exhibits a welcoming environment for guests and callers
  • Takes meeting minutes, prepares and routes meeting agendas
  • Assures meeting materials are prepared and ready for review prior to meetings
  • May process and track departmental expenses as well as maintain accounting records
  • May catalog and process requisitions; maintains effective and organized reporting system for contractual services, inspections, regulatory agency requirements, etc.
  • Assures travel arrangements are properly scheduled and meet the needs of those individuals traveling
  • Prepares error-free correspondence, which may or may not require the personal attention of the executive leader
  • Receives and screens inquiries (phone, mail, e-mail and in person) utilizing appropriate judgment in responding or referring to other staff or to Eskenazi Health executives
  • Completes a variety of administrative duties that include, but are not limited to: making copies, collating documents, distributing correspondence, facilitating tracking systems, maintaining filing systems, processing travel receipts, maintaining office supplies and equipment, managing meeting rooms, and managing mail
  • Provides assistance and serves as back-up to other administrative support staff when needed
  • Clearly communicates concerns and questions to the appropriate party by keeping each consistently apprised of issues and situations that need attention
  • Completes projects and special assignments by establishing objectives, determining priorities and appropriately managing time

Job Requirements

  • Associate's Degree in Business Administration or related field with two years of administrative support experience OR in lieu of degree must have High School Diploma/GED with four years' clerical/secretarial experience
  • Ability to work in a fast-paced environment
  • Strong attention to detail
  • Demonstrated ability to achieve high performance goals and meet deadlines
  • Knowledge of medical terminology preferred for clinical areas
  • Intermediate knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms

Knowledge, Skills & Abilities


Accredited by The Joint Commission and named one of the nation?s 150 best places to work by Becker?s Hospital Review for four consecutive years and Forbes list of best places to work for women, and Forbes list of America?s best midsize employers? Eskenazi Health?s programs have received national recognition while also offering new health care opportunities to the local community. As the sponsoring hospital for Indianapolis Emergency Medical Services, the city?s primary EMS provider, Eskenazi Health is also home to the first adult Level I trauma center in Indiana, the only verified adult burn center in Indiana, the first community mental health center in Indiana and the Eskenazi Health Center Primary Care ? Center of Excellence in Women?s Health, just to name a few.

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