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Administrative Assistant to the Mayor Full-time

at City of Moss Point Mississippi in Mississippi (Published at 19-06-2021)

Position: Administrative Assistant to the Mayor

The City of Moss Point is looking for a talented individual to be a part of our team!

Mission

Building a sustainable Moss Point through progressive leadership, fiscal transparency, and public safety while enhancing quality of life through equity, economic growth, and diversity.

The City of Moss Point is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Status: Full Time

Pay Range: $35,000-$40,000

Travel: 0%

Work Environment: Office Setting

Reports to: Mayor

Summary

The Administrative Assistant to the Mayor serves as the first point of contact for the Office of the Mayor. The Administrative Assistant to the Mayor performs day-to-day administrative operations for the Office of the Mayor under the direct supervision of the Mayor.

Representative Duties

  • Serves as the office manager for the Office of the Mayor; maintains and updates calendars for the Mayor?s office; receives and screen requests, coordinates and confirms meetings, appointments and other events
  • Oversees the communication for the Mayor?s Office including receiving and screening visitors and telephone calls, providing information and handling issues that require sensitivity and independent judgement; responds to request for information and resolves complaints from constituents
  • Oversees the preparation and typing of correspondence, memoranda, reports, presentations, form and other documents; ensures that documents are accurate, completed and conform to Mayor?s Office standards, policies and procedures; ensure materials, report and documents for signature are accurate and complete; responds independently to mail and email inquires regarding a variety of City matters
  • Provides day-to-day leadership and works with staff to ensure a high performance, customer service-oriented work environment that support achieving the Mayor?s objectives and service expectations; provides leadership and participates in programs and activities that promote a positive staff working environment
  • Answers telephone calls and greets visitors; ascertains nature of business, directs callers/visitors to appropriate personnel and records/relays messages; responds to request for service/assistance; initiates and returns calls as necessary
  • Maintains file system of various files/records for the Office of the Mayor; prepares files, organizes documentation and files documents in designated order; retrieves/replaces files; scans records into computer; conducts records maintenance activities in compliance with guidelines governing record retention

Qualifications

High School Diploma or equivalent; five years of secretarial, administrative or office management experience; or any equivalent combination of education, training and experience which provides the knowledge, skills and abilities for this job. Bachelor?s Degree preferred.

KNOWLEDGE, SKILLS AND ABILITIES

  • Knowledge of office and administrative management practices and procedures, including document and file management
  • Knowledge or principles and practices of sound business communication
  • Proficient in Microsoft Office Suite
  • Proficient in composing and preparing correspondence
  • Effective management of accurate and concise records, reports and documents
  • Ability to organize, direct, and coordinate the activities of clerical staff in a manner conducive to quality performance and high morale
  • Ability to take individual initiative in assisting in researching new techniques and methods pertaining to various divisions
  • Ability to establish and maintain good working relationship with other departments, employees and general public
  • Ability to fulfill all duties and responsibilities of secretarial job description as needed

Location

City Hall ? The City of Moss Point, located on 4320 McInnis Avenue, Moss Point, MS 39563 is home to many of our administrative departments, such as Economic Development, Human Resources, Utilities, and Community Development.

Who we are

The City of Moss Point is a vibrant and energetic city with potential and growth as its foundation. It is a place where the leadership and community work hand-in-hand to build the community in which we would like to live. We are a professional and progressive community that is committed to strive for greatness.

ARE YOU READY TO MAKE A DIFFERENCE IN THE GREAT RIVER CITY?

Apply Today!

Contact to Apply

Please go to the website, www.cityofmosspoint.org to submit your application. If you have any questions about the position, please call 228-474-0300.

Job Type: Full-time

Pay: $35,000.00 - $40,000.00 per year

Benefits:

  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Schedule:

  • Monday to Friday

Education:

  • Bachelor's (Preferred)

Experience:

  • Administrative/Secretarial: 5 years (Required)

Work Location:

  • One location

Work Remotely:

  • No


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