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Recruitment Number

Please note that this recruitment will close at 4:30 p.m. HST on June 8, 2021 .
Salary rate is determined by collective bargaining agreements or Pay Administration Policy as applicable.
ELECTRONIC MAIL (EMAIL) NOTIFICATIONS: The Department of Human Resources will use ONLY electronic mail (email) to notify applicants of important information relating to the status, processing of their applications and examination notices due to the COVID-19 situation.
Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your emails in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature.
Recruitment No.: 2021-225 Intra Departmental; 2021-226 Inter Departmental; and 2021-227 Open Competitive
Intra: Limited to civil service employees employed by the County of Kaua?i, Department of Finance
Inter: Limited to civil service employees employed by the County of Kaua?i
Open: Includes all interested individuals including members of the general public
Eligible lists may be used for temporary and permanent vacancies for the class of work during the life of the eligible list. Temporary appointments may lead to conversion to permanent employment.

Duties Summary

Reviews, posts to, revises and summarizes fiscal records and statements; compiles data and prepares reports; and performs other related duties as required.

Qualification Requirements

Applicants must meet all the requirements for the position they are seeking as of the filing date of their application, unless otherwise specified. Therefore, please provide a complete application of all the information you would want considered in our review. Applicants may request an administrative review to provide clarifying information only on the information that was originally provided on the application at the time of filing; subsequent submittal of missing documents or new information that was not part of the original application submittal will not be considered in the Administrative Review.
Please note that unless specifically indicated, internships that are required for graduation may not be credited for experience. Your possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.
Note: Calculation of experience is based on full-time, 40-hour work weeks. Part-time experience will be pro-rated. Example: Twelve months of experience at 20 hours per week is equivalent to six months of experience. In addition, hours worked in excess of 40 hours per week will not be credited. Example: Twelve months of experience at 60 hours per week is equivalent to one year, not one and one-half years.
Training & Experience:
A combination of education and experience substantially equivalent to graduation from high school; and

• one (1) year of clerical experience; and
• one (1) year of account recordkeeping experience.

Qualifying Clerical Experience: Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment including computers, Microsoft Office and other technologies.
Non-Qualifying Specialized Experience: Experience as an inventory clerk, stock clerk, supply clerk, or other related work which is primarily concerned with posting non-fiscal data or checking accuracy of computations, and which does not involve or require any fiscal recordkeeping knowledge, is not considered qualifying account recordkeeping experience.
Substitutions Allowed:
The following may be substituted for education:

• Four (4) years of full time general work experience may be substituted for a high school diploma.
• An Associate?s, Bachelor?s or Master?s degree from an accredited community college, college or university, trades school, etc., may be substituted for a high school diploma or equivalent.

The following may be substituted for experience:

• Successful completion of fifteen (15) semester credits of coursework with curriculum in clerical/office support/business technology and leading towards a degree, diploma or certificate from an accredited community college, business or technical school, including courses in English, clerical/office procedures, and mathematics, may be substituted for six (6) months of clerical experience.
• An Associate?s degree in Secretarial Science or Office, Administration and Technology (OAT) from an accredited business school or community college may be substituted for one (1) year of clerical work experience; this does not substitute for account recordkeeping experience.
• An Associate?s degree in Accounting or Business Administration from an accredited business school or community college may be substituted for one (1) year of account recordkeeping experience; this does not substitute for clerical work experience.
• A Bachelor?s degree in any field from an accredited college or university may be substituted for one (1) year of clerical experience; this does not substitute for the account recordkeeping experience.
• A Master's degree in Accounting or Business Administration with twelve (12) semester credits or eighteen (18) quarter credits in accounting and auditing courses from an accredited college or university will be deemed to have met the both the one (1) year of clerical and one (1) year of account recordkeeping experience.

If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. Substitutions will be used to the advantage of the applicant.
Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.
License Requirement: Possession of the appropriate licenses or certificates as required of the position.
Knowledge of: Bookkeeping principles and practices; office practices and procedures; grammar, spelling and work usage; filing methods and systems; computers, Microsoft Office and standard office machines.
Ability to: Maintain fiscal accounts and records; detect errors in posting and calculations; prepare financial reports and statements; interpret fiscal records and data; interpret laws and rules and regulations of the department; make arithmetical computations; compare names and numbers; operate computers, Microsoft Office and standard office equipment; give and follow oral and written instructions; work harmoniously with others.
Tests: Applicants may be required to qualify on an appropriate examination.
Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Light

Additional Job Information

Required Forms and Documentation:

• Copy of your high school diploma or equivalent.
• Evidence of education (degree or transcript). A legible photo copy of an official transcript will be accepted. DHR reserves the right to request an official copy is substituting education for experience. Verification of education if substituting education for experience.

Note: Transcripts downloaded from the internet are not acceptable. Copy of your education degree or transcripts must be submitted in order to be given credit. Copies will not be returned. Supporting documents must be attached to the application postmarked or dropped off to: Department of Human Resources, 4444 Rice Street, Suite 140, Lihue, HI 96766 or emailed: [email protected] within 10 calendar days from filing the application. Office hours are Monday through Friday (except holidays) from 7:45 a.m. to 4:30 p.m.
Examination: For this recruitment you must qualify on a written test designed to measure your knowledge and skills necessary for satisfactory performance of the duties and responsibilities of this class of work. Your examination grade will be based on 100% of the written test score. Candidates may be examined for their knowledge and abilities as mentioned above.

• Please note written exams are held ONLY on Kaua'i. We do NOT conduct testing in other jurisdictions.
• When attending the exam, please be prompt. There will be no admittance once the door is closed.
• Masks need to be worn at all times.
• In the event that a candidate does not have a mask, he/she must leave the testing site and will not be able to participate in the written exam (as required by emergency proclamation).
• A candidate may request for an accommodations if he/she is unable to wear a faced mask. A doctor?s note indicating the inability for the candidate to wear a face mask must be submitted PRIOR to the written exam. Alternate arrangements will be made to test the candidate individually on a different day/time. The candidate will be required to wear a face shield.

For further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the Internal Complaint and Merit Appeals Board Processes please visit our website at www.kauai.gov.
NOTE: Persons selected for employment will be required to pass a suitability background investigation which may include, but not limited to, an oral interview, reference check, drug screening, pre-employment medical exam, psychological assessment, polygraph test, as applicable to the position to their employment.