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Duties

Summary

This position is located at the Harpers Ferry Forest Service Job Corps Civilian Conservation Center. Incumbent is responsible for performing a variety of routine office automation and clerical support functions for the Center.
For additional information about the duties of this position, please contact Kelly Shannon at 304-724-3455 or [email protected]

Responsibilities

• Performs office automation work using word processing software and several other types of software such as databases, graphics, spreadsheets and similar software packages to produce a variety of documents, reports, records.
• Performs a substantial range of functions within each type of software.
• Edits and reformats electronic drafts of reports prepared by staff members.
• Reads directives and instructional material pertaining to administrative practices and clerical procedures in order to be aware of new revised or amended procedures.
• Proofreads completed work for accuracy and ensures correct spelling, grammar, capitalization, punctuation, and proper format. Ensures that office correspondence is properly prepared for signature.
• Communicate with customers, employees, and other individuals to answer questions, and disseminate or explain information.
• Provides general clerical support to the office staff.

Travel Required

Not required

Supervisory status

No

Promotion Potential

5

• Job family (Series)

  0326 Office Automation Clerical And Assistance

  Similar jobs

  • Assistants, Office
  • Office Assistants

• Requirements

  Requirements

  Conditions of Employment

  • Must be a U.S. Citizen or National.
  • Males born after 12-31-59 must be registered for Selective Service or exempt.
  • Subject to satisfactory adjudication of background investigation and/or fingerprint check.
  • Successful completion of one-year probationary period, unless previously served.
  • Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
  • Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit E-Verify.
  • This is a Test Designated Position. You will be tested for illegal drugs prior to appointment and randomly thereafter. Appointment and continued employment is conditional on negative results.

  Qualifications

  In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement. For more information on the qualifications for this position, visit the Office of Personnel Management's General Schedule Qualification Standards.
  Your application and resume must clearly show that you possess the experience requirements. Transcripts must be provided for qualifications based on education. Provide course descriptions as necessary.
  Experience Requirement:
  GS-04: Applicants must have one year of progressively responsible clerical, office, or other work which provided the knowledge and skills needed to perform the duties of the position being filled. Examples of qualifying experience are: Performing reception or general clerical duties; using common office machines or equipment such as personal computers, copying machines, fax machines, binding, stapling or hole punching equipment.
  OR an associate's degree or two years of successfully completed education above high school;
  OR combinations of successfully completed post-high school education and experience. The education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university.
  GS05: Applicants must have one year of specialized experience equivalent to at least GS-4 grade level. Examples of specialized experience are: Performing general clerical support such as greeting visitors, maintaining files, and typing letters; assisting in the analysis of incoming routine and controlled correspondence, including mail, faxes, and documents; reviewing sections of agency or organizational directives and routine procedures to perform routine tasks such as correspondence work, filing processing mail, and assisting with travel, property management and procurement of office supplies.
  OR a bachelor's degree or 4 years of successfully completed education above high school;
  OR combinations of successfully completed post-high school education (in excess of the first 60 semester hours) and specialized experience. The education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university.
  Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

  Education

  See above for education that may be qualifying for the specific grade level.

  Additional information

  Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP eligibles must meet the agency's definition for a quality candidate as provided in the How You Will Be Evaluated section of this announcement to be considered.
  The USDA Forest Service has legislative authority to recruit and fill Permanent (Career/Career-Conditional), Temporary, and Term Appointments under the USDA Demonstration Project. Under this authority, any U.S. citizen may apply.
  If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is not guaranteed.
  This is a bargaining unit designated position.
  Forest Service daycare facilities are not available.
  Government Housing may be available
  Daycare facilities are not available
  

  This position is not eligible for telework.
  

  How You Will Be Evaluated

  You will be evaluated for this job based on how well you meet the qualifications above.

  You will be evaluated for this job based on how well you meet the qualifications.
  You will be evaluated in accordance with the category rating procedure as defined in the USDA Demonstration Project Plan. Applicants who meet the basic minimum qualification requirements established for the position will be placed in the Eligible category. You will be further evaluated against criteria for placement in the Quality category. This evaluation is based on the level of your experience, education, and/or training as determined by your responses to the Assessment Questionnaire. Individuals with veterans' preference are listed ahead of applicants who do not have veterans' preference within each category.
  Note: If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score may be adjusted to more accurately reflect your abilities, or you may be found ineligible. Please follow all instructions carefully. Errors or omissions may affect your rating. Providing inaccurate information on Federal documents could be grounds for non-selection or disciplinary action up to including removal from the Federal service.
  To view the application form, visit: https://apply.usastaffing.gov/ViewQuestionnaire/11061965
  

  Background checks and security clearance

  Security clearance

  Not Required

  Drug test required

  Yes

  Position sensitivity and risk

  Non-sensitive (NS)/Low Risk

  Trust determination process

  Credentialing, Suitability/Fitness

• Required Documents

  Required Documents

  The following documents are required for your applicant package to be complete. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in the mail service, your system failure, etc. Encrypted documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration.
  Resume that includes: 1) personal information such as name, address, contact information; 2) education; 3) detailed work experience related to this position as described in the responsibilities section including work schedule, hours worked per week, dates of employment; title, series, grade (if applicable); 4) supervisor's phone number and whether or not the supervisor may be contacted for a reference check; 5) other qualifications.
  If education is required or you are using education to qualify, you must submit a copy of your college transcripts. An unofficial copy is sufficient with the application; however, if you are selected, you will be required to submit official transcripts prior to entering on duty. Education must have been successfully obtained from an accredited school, college or university. If any education was completed at a foreign institute, you must submit with your application evidence that the institute was appropriately accredited by an accrediting body recognized by the U.S. Department of Education as equivalent to U.S. education standards. There are private organizations that specialize in this evaluation and a fee is normally associated with this service. All transcripts must be in English or include an English translation.
  If claiming veteran's preference, you must submit a DD214, Certificate of Release from Active Duty, which shows dates of service and discharge under honorable conditions. If currently on active duty you must submit a certification of expected discharge or release from active duty service under honorable conditions not later than 120 days after the date the certification is submitted. Veteran's preference must be verified prior to appointment. Without this documentation, you will not receive veteran's preference and your application will be evaluated based on the material(s) submitted.
  If claiming 10-point veteran's preference you must provide the DD214 or certification requirements (see above bullet), plus the proof of entitlement of this preference as listed on the SF-15 Application for 10-point Veterans' Preference. The SF-15 should be included but is not required. Failure to submit these documents could result in the determination that there is insufficient documentation to support your claim for 10-point preference. For more information on veterans' preference visit FEDSHIREVETS.
  Surplus or displaced employees eligible for CTAP, RPL, or ICTAP priority must provide: proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), SF-50 documenting separation (as applicable), and your most recent SF-50 noting position, grade level, and duty location with your application per 5 CFR 330.
  

• Benefits

  Benefits

  A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Help

This job is open to

• Career transition (CTAP, ICTAP, RPL)

  Federal employees who meet the definition of a "surplus" or "displaced" employee.

• The public

  U.S. citizens, nationals or those who owe allegiance to the U.S.