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Administrative Assistant to Human Resources Coordinator Full-time

at Hinds County School District Mississippi in Mississippi (Published at 18-11-2020)

ADMINISTRATIVE ASSISTANT TO THE HUMAN RESOURCES COORDINATOR


QUALIFICATIONS:


  • Minimum high school diploma

  • Two years academic college or business school training preferred

  • Minimum of three years secretarial or office management experience

  • Proficiency in typing (40 wpm), filing, word processing, (Microsoft Word or equivalent) and spreadsheet (Excel or equivalent)

  • Ability to handle multiple office assignments

  • Superior public relations skills

  • Loyalty and discretion

  • Proficiency in oral and written communication skills

  • Proficient in the use of voicemail and e mail

  • Ability to work well under pressure


    REPORTS TO:


    Human Resources Coordinator


    SUPERVISES:


    N/A


    JOB SUMMARY:


    To insure the smooth and efficient daily operations of the department


    ESSENTIAL FUNCTIONS

  • Performs the usual office routines and practices associated with a productive and smoothly run office.

  • Maintains a filing system, which is pertinent to the specific department.

  • Creates and reviews documents of various types, including correspondence, memos, reports, and spreadsheets.

  • Obtains, gathers, and organizes pertinent data, as needed, and puts into a usable form.

  • Processes all incoming correspondence and telephone calls as instructed by supervisor and determines priority items which require the personal and immediate attention of the administrative head of the department.

  • Completes work within a time frame appropriate for the efficient operation of the department.

  • Performs job responsibilities with direct supervision.

  • Maintains and updates all required personnel information in MSIS.

  • Works with the Student Data on MSIS reporting.

  • Keeps abreast of all methods and procedures as they pertain to the functioning of the department.

  • Exhibits professionalism in all on-the-job interactions.

  • Follows district?s overtime policy and fixed asset procedures at all times.

  • Performs other related duties as requested or assigned.

  • Assists in the fostering and promotion of a positive school/office climate.

  • Maintains a professional demeanor during all interactions between colleagues, parents, students and administration.


    EVALUATION:


    Performance of this job will be evaluated in accordance with provisions of the Board?s policy on evaluation of personnel.



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