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Administrative Aide- Student Health Center Full-time

at Howard University in District of Columbia (Published at 10-08-2018)

Howard University Mission


Howard University is a comprehensive, research-oriented, historically Black private university providing an educational experience of exceptional quality to students of high academic potential with particular emphasis upon the provision of educational opportunities to promising Black students. Further, the University is dedicated to attracting and sustaining a cadre of faculty who are, through their teaching and research, committed to the development of distinguished and compassionate graduates and to the quest for solutions to human and social problems in the United States and throughout the world.



Position Compensation


Salary commensurate with qualifications, education & University guidelines.



Position Information


BASIC FUNCTION:

Under general supervision, performs clerical and secretarial work, involving responsibility, complexity and variety. Provides general receptionist support to a busy office environment.

SUPERVISORY ACCOUNTABILITY:

Involves no responsibility or authority for the direction of others.

NATURE AND SCOPE:

Internal contacts include administrators, faculty, students and staff of the department and University. External contacts include vendors, visitors and the general public.

PRINCIPAL ACCOUNTABILITIES:

Greets visitors to the office and directs them to the proper destination or answers questions. Provides assistance within scope of knowledge and responsibility.

Answers telephone, directs calls to appropriate employee or answers questions.

Performs a variety of typing assignments. Uses the computer to maintain spreadsheets and databases. May prepare presentations.

Schedules appointments, meetings, conferences and arranges travel. May maintain calendar of one or more high level employees in the department.

Maintains bulletin board, posts notices and keeps information current.

Receives incoming mail, packages and notices. Duplicates and distributes information, notices, etc. to members of the department.

Maintains department files and filing system, both hard copies and computerized files.

Records and/or takes notes at meetings. Maintains various logs and ledgers.

Performs other job-related duties as assigned.

CORE COMPETENCIES:

Familiarity with office practices and secretarial science.

Skill in the operation of computers, related software applications (word-processing, spreadsheet, database, graphic presentations, information management, etc.) and standard office equipment.

Skill in the use of proper grammar, punctuation, spelling, business correspondence, composition and format.

Communicate effectively orally and in writing with a diverse population.

Ability to establish and maintain effective and harmonious work relations with faculty, staff, students and the general public.

MINIMUM REQUIREMENTS:

High School diploma or GED and 1 year of administrative support work experience. Work experience may be substituted with a certificate from a related vocational or training program.



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