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Facilities Manager, Tampa Corporate Offices Full-time

at Fanatics Inc. in Florida (Published at 13-07-2018)

Primary Purpose

The Facilities Manager Tampa Corporate Offices is critical to the smooth operation of our Tampa location and will be responsible to ensure the proper operation and maintenance of the facilities, providing solutions that positively impact the organization, promote employee engagement/productivity, adopting best practices/policies, promoting operational excellence, and sustainability programs that enhance the workplace. The manager will work as a strategic partner with multiple departments and operations teams to analyze trends, solve opportunities, and provide solutions to their facilities as well as enterprise-wide opportunities to maximize network facilities success.

Key Responsibilities

  • Manage the Tampa corporate facilities team, contractors, and vendors to drive process improvements, operational excellence, and improvements for multiple locations
  • Manage facilities related projects from concept to completion
  • Maintain multiple operational and project budgets
  • Key member/leader of the Safety Committee, taking part in or leading emergency action and response planning/response
  • Completes Reports, Work Orders, PM Sheets, Logs, and other written or computer-based documents according to established procedures
  • Manage contractors and vendors that serve the facilities function
  • Coordinate with internal and external resources to manage scope, budgeting, and execution of projects and facilities maintenance
  • Collaborate with IT, Security, Accounting, and other teams to manage infrastructure buildouts, installations, and projects including policies cross-functional projects, procedures, guidelines, standards, and best practices
  • Assist in supporting the department’s direction and priorities with a focus on maintaining an extremely high level of internal customer service
  • Identify opportunities at corporate facilities and throughout the facilities network in existing processes and make/lead recommendations for improvements
  • Provide management on monthly reports on multiple initiatives, track property management activities, identify trends and implement solutions
  • Introduce, recommend, and lead policies and best practices related to building management and energy consumption
  • Meet with vendors on a regular basis to review performance, expectations, and provide regular updates to upper management/peer leader teams
  • Manage space allocation, seating, and ergonomic/storage best practices and standards
  • Represent the company with state and local government authorities and regulatory officials to secure approvals, permits, and respond as required to requests
  • Manage and/or proactively drive supplier selection, assessment, negotiations, contract performance, to ensure high standard of quality and execution
  • Develop, implement, track improvement of cost reductions and other critical performance projects
  • Develop and manage facility operating budgets, providing input for capital expenditures
  • Retain detailed preventative maintenance schedules, implemented and direct fire safety policies, inspections, and procedures to ensure compliance with relevant codes
  • Diagnose Mechanical and Electrical problems using technical drawings (e.g., blueprints, Electrical/Mechanical Schematics) and diagnostic tools (e.g., multi-meter, laptop)
  • Adheres to all Department and Company Standards, Operating Procedures and Safety Requirements

Education & Experience Requirements

  • Unexpected issues occur every day in property management and can come from any source, this position requires quick thinking to resolve issues as quickly as possible without negatively impacting business operations
  • A customer service oriented approach to problem solving takes precedence within the organization
  • Identifies/anticipates potential problems, supports root cause analysis, evaluates effectiveness of corrective action plans and oversees plan implementation
  • Creates collaborate environment with cross-functional partners, assures regular/appropriate two-way communication flow, builds/maintains relationships with industry peers, suppliers, contractors, and vendors
  • Demonstrates experience in coordinating, facilitating discussion, consultation, and conflict resolution skills
  • Contract negotiations and supplier selection experience preferred
  • Associates or Bachelor’s degree in engineering, property management, business administration, or related discipline required – or related experience
  • A minimum of 3 years property and facility management or similar experience required
  • Strong analytical and qualitative skills with ability to solve problems on complex topics
  • Ability to write reports and make effective solutions and presentations
  • In depth knowledge of financial terms and principles relating to property management and facility management
  • A basic understanding of facility infrastructure, quality, design, configuration, efficiencies, construction, and building code
  • Excellent interpersonal skills
  • Demonstrates effective listening communication, and delegation/management skills
  • Exhibits self-confidence with an independent mindset and approach
  • Possess excellent organizational, administration, and time management skills
  • Ability to make timely decisions
  • Diligent with the capacity to make extended efforts to meet company expectations
  • Exhibit a positive attitude and maintain pose under pressure, ability to multi-task
  • Demonstrate a strong sense of urgency, high level of energy, and adaptability to a fast paced, constantly changing environment
  • Basic knowledge of real estate functional roles and associated delivery strategies and practices
  • Ability to indirectly influence and lease cross-functional unit and/or departmental teams including a demonstrated ability to resolve conflict
  • Professional communication, both written and verbal required
  • Proficient in MS Office
  • Ability to handle multiple projects
  • Individual must be available to handle Facility related emergencies
  • Ability to work non-regular hours as projects required
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