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Accounts Receivable Full-time

at Palmer Trucks in Ohio (Published at 13-06-2018)

Job Description for Accounts Receivable
Reports To: Office Manager
Job Summary:
To provide financial, clerical and administrative services to ensure efficient, timely and accurate payment of accounts under his or her control.
Essential Responsibilities:
  • maintain up-to-date billing system
  • generate and send out invoices
  • follow up on, collect and allocate payments
  • carry out billing, collection and reporting activities according to specific deadlines
  • perform account reconciliations
  • monitor customer account details for non-payments, delayed payments and other irregularities
  • research and resolve payment discrepancies
  • generate age analysis
  • review AR aging to ensure compliance
  • maintain accounts receivable customer files and records
  • follow established procedures for processing receipts, cash etc.
  • process credit card payments
  • prepare bank deposits
  • investigate and resolve customer queries
  • process adjustments
  • develop a recovery system and initiate collection efforts
  • communicate with customers via phone, email, mail or personally
  • assist with month-end closing
  • collect data and prepare monthly metrics
Education and Experience
  • knowledge of accounts receivable
  • knowledge of office administration and procedures
  • knowledge of general bookkeeping procedures
  • knowledge of general accounting principals
  • proficient in relevant computer software
  • knowledge of regulatory standards and compliance requirements
  • 1-3 years accounts receivable and general accounting experience
Key Competencies
  • attention to detail and accuracy
  • good verbal and written communication skills
  • organizational skills
  • information management
  • problem analysis and problem solving skills
  • team member
  • stress tolerance
  • sense of urgency
  • tenacious
  • customer service skills

Competencies:
  • Ability to provide excellent customer service, via telephone or face to face
  • Excellent communication skills both written and verbal
  • Excellent listening skills
  • Customer oriented
  • Basic computer skills
  • Ability to multi-task
  • Top notch organizational skills
Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Highly skilled in greeting guests in a courteous and professional way
  • Well versed in managing multiple line phone system and handling multiple incoming calls simultaneously.
  • Demonstrated ability to answer queries of visitors and direct them to the right person
  • Committed to provide exceptional customer service and to clients and coworkers
  • Excellent knowledge of administrative and clerical procedures
  • Adept at giving accurate and detailed information to visitors and callers
  • Able to handle difficult clients tactfully
  • Expert user of MS Word, Excel, Outlook and front desk software applications

[j1] Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sufficient manual dexterity to operate standard office equipment (or operate a PC)
The noise level in the work environment is usually low and conducive to an office environment
The position requires long time periods of sitting


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