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Department Administrative Assistant Full-time

at Eastern New Mexico University in New Mexico (Published at 03-03-2020)

Position Summary:
Under general supervision; perform a variety of office clerical functions for the department(s) on a regular basis
Requirements: Duties and Responsibilities:
  • Perform routine secretarial duties such as word processing/typing, filing, verifying information, coordinating flow of documents and scheduling events and meetings
  • Monitor departmental budget(s) and perform routine record keeping duties
  • Perform a range of operational support activities for the department(s) and serve as a liaison with other departments on basic administrative and/or operational matters
  • Process monthly purchasing card transactions for the Physical Plant staff
  • Schedule vehicle rentals
  • Maintain key records
  • Assist the Office Coordinator with department billing
  • Greet and direct visitors, and when appropriate, resolve routine problems and answer inquiries concerning activities and operations of the department(s), accept, screen and route telephone calls, and maintain log of inquiries as required
  • Sort, screen, and distribute mail
  • May oversee the functional activities of student employees
  • Perform other related duties as assigned
Minimum Job Requirements:
High school diploma or GED certificate and a minimum of six months experience directly related to the duties specified are required.
Knowledge, Skills and Abilities:
  • Ability to perform routine and moderately complex clerical tasks rapidly and accurately
  • Skill in the use of standard office equipment
  • Ability to understand and convey procedures and regulations established
  • Ability to perform basic bookkeeping procedures
  • Ability to maintain confidentiality of records and information
  • Skill in word processing and data entry
  • Ability to maintain an effective working relationship with others
  • Ability to communicate effectively, both orally and in writing

Working Conditions: Physical Demand and Working Conditions:
  • Work is performed during normal work hours but may require some evening or weekend hour
  • Work is sedentary in nature that at times requires exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Essential Functions: [As defined under the Americans with Disabilities Act, these include the following responsibilities, minimum job knowledge, skills, and abilities. This is not necessarily an all-inclusive listing.]
Additional Information: Application Deadline Date: Open Until Filled
Condition of Employment: Must pass a pre-employment background check.
Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application:
Required Documents:
Letter of interest
ENMU is an Equal Opportunity/Affirmative Action/Title IX Employer. Eastern New Mexico University is committed to creating a diverse environment and is proud to be an equal opportunity employer. The University does not discriminate on the basis of race, color, national origin, religion, sex, age, disability, veteran status, or any other protected status in its programs, activities, or employment. People seeking additional information about the University's non-discrimination policy should contact the Affirmative Action Officer at (575) 562-2218. Individuals with disabilities requesting an accommodation can call the office of human resources at (575) 562-2115. The University does not discriminate on the basis of sex in its educational programs, activities, employment and admission, and the University is required by Title IX and 34 C.F.R. Part 106 not to discriminate in such a manner. For more information regarding Title IX please click https://www.enmu.edu/about/public-documents/title-ix/coordinator . New Mexico is an open records state, therefore ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Requests for records should be sent to Patrice.caldwell@enmu.edu. For any other inquires please contact Human Resources at (575) 562-2115 or e-mail ENMU.HRrecruiter@enmu.edu


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