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Secretary IV Full-time

at University of South Alabama in Alabama (Published at 28-02-2020)

Minimum Qualifications

High school diploma or equivalent and three years secretarial experience.



Preferred Qualifications
Essential Functions

These are the job duties required of the position.

Essential Functions

Prepares correspondence, reports, minutes, manuals, and various forms using a PC; transcribes dictation using a Dictaphone; arranges Continuing Medical Education (CME) meetings to include securing documentation for accreditation; prepares meeting and agenda materials; maintains CME activity computerized Tracker system; maintains monthly web-based CME Calendar of Events; assists in preparation for site visits; takes minutes at committee meetings and prepares for final distribution; makes arrangements for conferences to include coordinating space, time and place; answers routine questions regarding standard policies and procedures under the supervisor?s jurisdiction; assists in and coordinates the preparation and maintenance of budgets; attends conferences as CME representative; makes travel arrangements; assists participants with obtaining CME transcripts; maintains note card/address spreadsheet and facilitates note cards to various USA personnel; collaborates with Director on outreach/interdepartmental projects that adhere to Accreditation Council for Continuing Medical Education (ACCME) criteria; researches and develops materials for use in supervisor?s speaking engagements with meetings and grand rounds; independently drafts acknowledgment, commendation, thank you cards and congratulation announcements; maintains accurate and accessible records for education and accreditation; processes invoices and reimbursements for program related expenses; processes registration payments for conference fees; answers telephones and directs calls; greets and routes visitors; opens and distributes mail; arranges appointments and meetings; orders office supplies; interacts by phone, letter, or in person with faculty, staff, and community representatives; prepares expense reports and expense requisitions; maintains files; regular and prompt attendance; ability to work schedule as defined and overtime as required; related duties as required.




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