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Administrative Assistant I Full-time

at University of Redlands in California (Published at 14-02-2020)

Job Description

ANNOUNCEMENT OF STAFF POSITION OPENING

Position: Administrative Assistant I ? Orange County Campus

Position Code: 4605

Appointment: Temp To Hire /20 hours (M-Thu 5:15 PM to 10:15 PM Some Saturdays 9:30am-1:30pm)

Starting Salary: $15-$16 per hour

Grade: "N4"

Date Available: ASAP

Introductory Period: Temp to hire

DESCRIPTION: Under general supervision, the Administrative Assistant I provides clerical support to the Graduate & Professional Enrollment in a timely and efficient manner.

  • Supports the campus personnel by performing a variety of tasks.
  • Supports teaching faculty when they arrive for evening classes and offer assistance as required; welcomes and assists evening students; directs students and guests to classrooms and meeting areas; answers phones and greets students, faculty, and other guests to the campus; provides information as requested.
  • Uses Datatel (Administrative System) to process correspondence; enters information; runs reports as requested.
  • Prepares information packets for prospective students; assists in preparing orientation packets for student orientation meetings.
  • Prepares classrooms before each class or meeting; sets-up technical equipment as necessary; cleans boards, straightens tables and chairs.
  • Schedules appointments as requested.
  • Ensures facilities and equipment are properly secured (throughout the day to include closing.)
  • Acts as back up to the Campus Service Associate as needed.
  • Maintains department confidentiality; adheres to all safety and housekeeping policies and procedures.
  • Performs others duties and special projects as assigned or directed.

MINIMUM QUALIFICATIONS: Position requires a high school diploma or equivalent with one (2) year of additional coursework in business, secretarial, computer software/word processing and spreadsheet programs plus one (1) year of related experience in a similar position or equivalent combination thereof. Successful candidate will have basic knowledge of secretarial procedures, methods and techniques; record keeping requirements; and departmental operations and practices; considerable knowledge of word processing, spreadsheet programs and database software is required. Must have strong organizational skills; effective communication, both verbal and written; the ability to work cooperatively with co-workers, supervisors and on and off campus contacts; interpret and apply a variety of rules, regulations and procedures; sort and file documents; focus on multiple tasks, with tight deadlines; use good judgment in organizing and completing assignments independently. Candidate must have the ability to work independently in a multi-task oriented environment and be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff. Occasional Saturdays are required. In compliance with The Americans with Disabilities Act if selected for the interview process and accommodations are needed please call (909) 748-8040.

TO APPLY: Submit your resume

FOR MORE INFORMATION, CALL 909/748-8040

SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN.

MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY.

AN EQUAL OPPORTUNITY EMPLOYER

Job Type: Temporary

Salary: $15.00 to $16.00 /hour

Experience:

  • Administrative Assistant: 1 year (Preferred)

Education:

  • High school or equivalent (Required)

Work Location:

  • One location

Benefits:

  • None

Setting:

  • Education

Ergonomic Workspace:

  • Yes

This Company Describes Its Culture as:

  • Detail-oriented -- quality and precision-focused
  • Innovative -- innovative and risk-taking
  • Aggressive -- competitive and growth-oriented
  • Outcome-oriented -- results-focused with strong performance culture
  • Stable -- traditional, stable, strong processes
  • People-oriented -- supportive and fairness-focused
  • Team-oriented -- cooperative and collaborative

Schedule:

  • Monday to Friday


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