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SUPPORT SECRETARY, ELEMENTARY Full-time

at Spokane Public Schools in New York (Published at 14-02-2020)

Description

Performs varied clerical and secretarial duties requiring a knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. Maintains a close and highly responsive relationship to the day-to-day activities of the students, staff and administrative staff. Works fairly independently, receiving minimum supervision and guidance.

  • HOURS PER DAY: 8
  • SCHOOL YEAR POSITION (204 DAYS / 10 MONTHS)
  • ANTICIPATED START DATE: FEBRUARY 2020

SALARY: Level 6 on the Secretarial/Clerical Salary Schedule. Experience increments depends on experience in the same or similar permanent position within a Washington State public school. Click here to view current salary schedule for this position.
Download Salary Schedule (Download PDF reader)
SECRETARIAL TESTING REQUIRED PRIOR TO THE CLOSING DATE OF THE POSITION. PLEASE CALL 354-7265 TO SCHEDULE.

Responsibilities

  • Assist in the operation of administrative and student offices in support of school and staff, ensuring a positive, professional image. This includes greeting students, staff, visitors and callers, handling their inquiries, and directing them to the appropriate persons according to their needs.
  • Maintain communication with staff, students, and parents and community.
  • Maintain student records and cumulative files for incoming, current and transfer students. This may include demographic information, grades, assessment results, immunization records, student learning plans, IEPS, files, and vision and hearing.
  • Maintain and administer student attendance records and programs, ensuring accuracy for school, district and state reports.
  • Maintain student lunch accounts for mealtime program at site, including collections and low balance reminders.
  • Handle collections and banking of monies; including financial activities and special events.
  • Organize confidential records, supplies, and equipment for principal, staff, and students.
  • Assist with minor medical injuries, illnesses and may administer medication for students.
  • Other related duties as assigned.

Qualifications

  • High school diploma or equivalent; additional secretarial courses preferred.
  • Minimum two years of recent secretarial or clerical work experience required, with School District experience preferred.
  • Ability to accurately type 40 words per minute.
  • Basic level knowledge of general computer skills, including Microsoft office programs, payroll software, financial software (i.e., Intouch), nutrition services software (i.e., Mosaic), single point of entry software, and student information system (i.e., PowerSchool) experience preferred.
  • First Aid card preferred.

Additional Information

Working Conditions:
This job operates in a professional, active, school office environment requiring excellent customer service skills. This would require the ability to sit or stand for long periods, conduct computer work, lift files, open filing cabinets, file and bend as necessary.
Terms of Employment:
Ten-month work year; days and hours as set by district will vary depending on assignment. Level 6 on the secretarial/clerical salary schedule, plus benefits by collective bargaining and Board Policy.

  • Work Schedule-Days and hours are subject to change depending on program and district needs.
  • Benefits-Fringe benefits are provided for employees who work at least half-time (20 hours per week) or more in a regular position. Stipends are in accordance with the applicable collective bargaining agreement as negotiated.
  • Association Membership-Pursuant to the collective bargaining agreement between Spokane Public Schools and the Union, a newly-elected employee must either become a member of the association, pay an equivalent representation fee, or based on bona fide religious objections, pay an equivalent amount to a nonreligious charity mutually agreed upon by the employee and the association.
  • A fingerprint background check is required for all prospective employees prior to start date. A processing fee is payable by payroll deduction.



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