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Student Engagement Office Secretary Full-time

at Urbana School District #116 in Illinois (Published at 16-01-2020)

Urbana School District #116

TITLE: Dean?s Secretary

LOCATION: Urbana High School

SUPERVISOR: Assistant Principal #2 (in charge of Student Discipline/Attendance)

JOB SUMMARY: The responsibility of the Student Engagement Office Secretary is to perform general secretarial and clerical duties to support the Assistant Principal #2 and to assist him/her with all matters associated with student discipline/attendance.

ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

  • Maintain records of calls from parents/guardians regarding student discipline/attendance.
  • Maintain and manage the Teacher Leave System (AESOP). Which includes prepare folders for the daily substitute teachers.
  • Perform general secretarial/clerical work for the Assistant Principal #2, including preparing letters and correspondence, copying, answering telephone calls, coordinating scheduling and filing.
  • Assist the SIs/SEAs with phone calls to parents/guardians regarding their child?s discipline at school.
  • Confer with the SIs/SEAs and assist them with secretarial/clerical duties as directed.
  • Operate the attendance computer system.
  • Record and edit information on daily student detention report.
  • Possess and maintain knowledge of the District's policies and procedures pertaining to student attendance and discipline.
  • Possess and maintain knowledge of the contents of the Student/Parent Handbook.
  • Assist with monitoring students who assist in the Student Engagement office.
  • Answer the Assistant Principal #2's phone line and assist with answering and referring other phone calls.
  • Maintain District files.
  • Assist with duties assigned to the Assistant Principal #2 and the SIs/SEAs.
  • Perform any and all additional duties as assigned by the Assistant Principal #2 and SIs/SEAs.



  • Minimum of a High School Diploma or Equivalent.


  • Minimum of years of secretarial/clerical experience.
  • Experience with typing, computers, word processing, spreadsheets and working with office equipment such as copiers and fax machines.


  • Ability to communicate effectively and professionally with the public.
  • Ability to maintain strict confidentiality in regard to student records.
  • Strong attention to detail and excellent organizational skills.
  • Ability to work effectively and efficiently with a variety of different personnel at the District.
  • Strong public relations skills and ability to interact with a wide variety of people from diverse backgrounds.

TERMS OF EMPLOYMENT: Salary is determined by the Board of Education. Ten month work year.

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of support personnel.

START DATE: February 17, 2020

NOTE: This is not a position within the collective bargaining unit and is not an administrative position.


REVISED: January, 2020

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