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Accounting Assistant Full-time

at Allied 100 in Wisconsin (Published at 19-11-2019)

Allied 100 is seeking a dynamic individual to join our growing team in Woodruff, WI as a full-time Accounting Assistant. Our brands, AED Superstore and Heartsmart.com, are leading e-commerce companies in workplace safety and community health, distributing Automated External Defibrillators AEDs and related medical products, to enable life saving measures in the community.

Summary

The Accounting Assistant will primarily perform accounts receivable and payable tasks, ensuring that customer payments are properly documented and vendor bills handled. This position will also have regular customer contact to resolve invoice disputes, collect on past due accounts and to answer invoice related questions. This position will also support the accounting department administratively, and also may perform administrative tasks for the broader organization.

Position Expectations

  • Assist with preparation and outbound processing of customer invoices.
  • Receive and post payments received to customer accounts, for multiple brands and within multiple accounting software, in a timely and accurate manner.
  • Collect on accounts by sending invoice reminders to customers via phone, email or mail. Work with customers to resolve discrepancies and to arrange payments as needed.
  • Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
  • Prepare reports, as requested, detailing paid and unpaid invoices and other accounts receivable activity.
  • Assist with basic accounts payable or other accounting activities, as requested.
  • Perform administrative activities or other duties to support the office or company as requested.

Qualifications

  • High school diploma or equivalent required. Associates degree in accounting, or college level accounting courses preferred.
  • Previous experience in accounting preferred.
  • Previous experience in one or more accounting or ERP systems preferred.
  • Proficiency in Microsoft Office Suite, including Outlook and Word. Advanced skills in Excel preferred.

Other Required Knowledge, Skills and Abilities

  • Ability to quickly learn and use new technologies and programs.
  • Demonstrated ability to prioritize in a fast-paced environment.
  • Strong attention to detail and demonstrated ability to multi-task while maintaining accuracy.
  • Strong organization skills and demonstrated ability to effectively manage time.
  • Professional and effective communication skills.
  • A resourceful problem solver.
  • Ability to effectively work independently, as well as collaboratively with others.

Physical Requirements

  • Ability to work in a stationary manner, at a computer, for up to 8 hours per day.

Allied 100 offers a competitive compensation and benefit package including:

  • Health, dental and vision insurance with employer cost share
  • 401k plan with robust company match
  • Employer paid short and long-term disability and life insurance
  • Generous paid time off
  • Casual dress
  • AED gifted to you


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