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Human Resources Secretary Full-time

at in Virginia (Published at 07-11-2019)

Job Summary

To assure the smooth and efficient operation of the Human Resources Department and to provide the necessary services in correspondence, record keeping, and communication to ensure the department has positive impact on the operation of the school system.

Essential Duties

  • Maintains Human Resources database systems to ensure accuracy, compliance and timely filing.

  • Promotes a positive candidate experience throughout the onboarding process.

  • Assists in the recruitment, onboarding, training and work assignments of substitutes.

  • Facilitates licensure related requests (adding endorsements, gaining provisional licensure, license inquiries) and coordinates the licensure renewal process.

  • Maintains professional working relationship with the Virginia Department of Education.

  • Reviews electronic file submissions for accuracy and completeness in a timely manner, as defined by the Human Resources Director.

  • Processes electronic requests in a timely manner (issuing contracts, new employee onboarding, employee change request, etc.)

  • Maintains a list of personnel appointments, resignations, transfers, and leave requests to be presented at each School Board meeting.

  • Upholds a high level of confidentiality and ensures professionalism in communication with division employees and community members.

  • Prepares FMLA correspondence and ensures accurate FMLA recordkeeping and compliance.

  • Prepares professional reports and correspondences in a variety of formats.

  • Performs secretarial and clerical duties as assigned.

Job Specifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required)

Associates Degree in business is preferred. Five (5) years of office administration experience required. Professional knowledge of FMLA, FLSA and employment practices is preferred. Ability to troubleshoot and process HRMS issues is required. Ability to perform general office duties and operate standard office machines and equipment necessary to duties assigned. Ability to demonstrate satisfactory performance in typing, filing, paper and electronic record keeping, and office procedures. Such alternative experience as the School Board may find appropriate and acceptable.

Working Conditions & Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity, hear and understand speech at normal levels; speak in audible tones so that others may understand clearly; physical agility to lift up to 25 pounds; to bend, stoop, climb stairs, walk and reach overhead.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.

This job description in no way states or implies that these are the only duties to be performed by this employee. The Human Resources Secretary will be required to follow any other instructions and to perform any other related duties as assigned by the Director of Human Resources or appropriate administrator. Bedford County Public Schools reserves the right to update, revise or change this job description and related duties at any time.

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