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Executive Administrative Assistant Full-time

at International SOS in New York (Published at 13-10-2019)

International SOS Government Medical Services is looking to add an Executive Administrative Assistant to our team in Kwajalein!

Travel, Housing and meals covered while on island.

Salary range: $30,000- $40,000 a year, medical/dental/vision benefits, 401k options.

The Project: The project is one of the largest outsourced medical facilities in support of the Department of Defense located on Kwajalein and Roi-Namur. Intl SOS is the medical subcontractor under DynCorp International. The scenic chains of Islands are a strategic defense location equidistant from Hawaii, Australia and the Philippines. On Kwajalein, Intl SOS operates a 13 bed, Critical Access Hospital plus a dental clinic, a veterinary clinic, and is responsible for food service safety. Kwajalein is a 6.5 square mile Island where bikes are the primary mode of transportation. Residents enjoy premier scuba diving including access to historical wreckage from WWII, fishing, and quiet beaches. While there is no cell service, data apps work well when using Wi-Fi. Kwajalein is a close knit community of 1500 military personnel, army civilians, contractors and family members.

Description: The Executive Administrative Assistant is responsible for assisting with day-to-day/administrative duties for the hospital.

Essential Job Duties & Responsibilities:

  • Track and assist with in-processing and out-processing personnel (PCS and TDY)
  • File and retrieve documents and reference materials
  • Collect data and prepare reports and documents
  • Arrange and co-ordinate meetings and events
  • Record, transcribe and distribute minutes of meetings
  • Monitor, screen, respond to and distribute incoming communications
  • Answer and manage incoming calls
  • Receive and interact with incoming visitors
  • Liaise with internal staff at all levels, while maintaining confidentiality
  • Track and report facility and environmental issues
  • Manages office inventory and equipment by performing consistent stock checks, anticipating needed supplies, placing orders for supplies

  • Schedules maintenance for equipment service and repairs as needed.

  • Actively participates in day to day office activities, including a variety of meetings and task force groups to improve procedural processes, obtain approvals, and remain abreast of new developments and policy requirements.

  • Actively participates in Mass Casualty exercises and events.

  • Performance of other duties as assigned

Experience Required:

  • 3 years? experience providing administrative support
  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
  • Knowledge of standard office administrative practices and procedures

Education Required:

  • Associate?s Degree from an accredited community college in Business, or similar discipline

  • Current American Heart Association Basic Life Support (BLS) certification.

  • Proficiency in English both in reading and writing.

    Other Special Requirements:

  • Must be able to read, write and speak English to effectively communicate

  • This position is unaccompanied.

  • US Citizen or Permanent Resident Card is required.

  • US DOD NACI clearance or the ability to obtain one is required.

  • Must be able to relocate to the United States Army Kwajalein Atoll.

  • A valid passport is required and must be in your possession prior to relocation. You must maintain a current passport during your stay on Kwajalein Atoll.

  • Must be able to obtain a USAG-KA Driver Permit

Physical Requirements:

  • Work is normally performed in a typical interior/office work environment

  • work involves sitting and standing for prolonged periods of time

    May require bending, stooping and lifting up to 15 lbs

    International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.

    This job description outlines the types of responsibilities the incumbent is required to perform.

    The incumbent may be required to perform job related tasks other than those specifically presented in this job description. This job description is subject to regular review.

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