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Executive Administrative Support Full-time

at in District of Columbia (Published at 13-09-2019)

Company Overview

(iBiz) is an information technology (IT) and business consulting small business providing next-generation solutions to federal government customers. Our mission is to maximize the use of IT systems, business process engineering, research and analysis, and customer-focused best practices to implement Vision & Innovation That Works. Our experience developing effective, scalable, and usable IT and program management solutions helps solve our customers? real-world business problems. Founded in 2002, iBiz is headquartered in Rockville, MD and has been recognized as a Washington Post 2015 and 2016 Top Workplace and 2018 Best Places to Work awardee by the Washington Business Journal. If you enjoy the challenge of a fast-paced environment with friendly people who are truly driven to achieve superior results, iBiz is for you!

Responsibilities

The candidate will be tasked with attending high-level meetings, capturing meeting minutes, and assisting with briefing materials. Responsibilities will include:
  • Participate in meetings with senior government and industry personnel and capture detailed minutes for distribution
  • Put together expense reports and submit for government processing
  • Record time and attendance for executives
  • Write, edit, track, and process internal communications and review written products such as emails, memos, briefings, and presentations
  • Assist with the execution of strategic initiatives
  • Assist in identification and development of performance measures and key performance indicators
  • Assist with facilitating effective decision-making
  • Assist with developing communication strategies
  • Assist government team with development and execution of internal and external outreach activities

Required Skills, Education, Certifications and Experience

Additional Requirements:
  • BA degree + 3 years of relevant experience; OR
    • AA + 11 relevant years of experience
    • No degree + 11 relevant years of experience
  • Proven executive/administrative experience with proven tenure
  • Solid background in executive support and display a strong attention to detail
  • Ability to take initiative, work well with other team members, and prioritize and apply critical thinking on a daily basis
  • Ability to learn quickly, taking minimum direction to complete tasks accurately and on time
  • Prior experience coordinating travel and coordinating logistics, as well as submitting expense reports with all appropriate documentation
  • Demonstrated experience in executive-level communication and support to senior-level advisory committees
  • Proven track record of effectively interacting with senior management
  • Strong professional, interpersonal, and organization skills
  • Ability to work strategically and collaboratively across multiple organizations
  • Ability to extract key elements from meetings, discussions, and documents and process into strategic action plans
  • Ability to successfully maneuver through challenging topics and manage demanding personalities
  • Self-motivated and versatile
  • Must work well under pressure and be able to practice interdependence and consistency routinely
  • Prior experience working with government software such as E-2, Castle, and other software programs
  • Critical thinker with natural curiosity to learn more

Physical requirements for this position

This position will be located in a normal office environment which may consist of sitting for extended periods. May be required to lift up to 40lbs.

DIGITALiBIZ, Inc. is an Equal Opportunity Employer

All applicants will receive consideration for employment without regard to race, color, age, sex, creed, national origin or ancestry, religious persuasion, marital status, political belief, disability, genetic information, pregnancy, status as a veteran, or any other consideration made unlawful by federal, state, or local laws (collectively any ?Protected Basis?).

Reasonable Accommodations

If you are in need of Reasonable Accommodations, please Contact Diane Reed at (240) 252-2955 dreed@digitalibiz.com. She will be able to address this need.


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