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Clerk Typist 2 (Local Government) Full-time

at Commonwealth of PA in Pennsylvania (Published at 11-09-2019)

THE POSITION

This opportunity is for a Secretary to provide support to doctors, nurses, therapists, and interns in an outpatient department. Our outpatient staff provide services to individuals to improve their daily lives thru counseling, support, and goals. Secretarial duties include typing, scheduling appointments, answering phones, making reminder phone calls, filing, and scanning. Consider applying today to join the outpatient team to make a difference to individuals in our community!


In order to be eligible for this position you must:
  • Have successfully examined and have a current score on file for this job title with the State Civil Service Commission. If you have not already done so, you must first apply to the exam posting and follow the directions provided. Link to CLERK TYPIST 1 & 2 EXAM POSTING
  • Meet Pennsylvania residency requirements
  • Be able to perform essential job functions
Work Hours: Monday through Friday, 8:00 am to 4:00 pm. 30 Minute Lunch Period
Veterans: Pennsylvania law (51 Pa. C.S. ยง7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.

DESCRIPTION OF WORK

This position performs clerical functions in the Bedford Clinical Services Unit (CSU). Perform office duties and types documents to include notification letters, discharges, initial evaluations, reports, computerized spreadsheets, memorandums, and reports from dictated sources, handwritten drafts, or original source documents into draft or final form. Proofread and correct transcribed psychiatric evaluations and medication management reports for psychiatrists. Ensure all reports are distributed to any identified agency providers and/or filed in consumer charts. Facilitate doctor's work days as scheduled. Schedule new doctor appointments, handle cancellations, and reschedule appointments. Handle medication related information. Review and ensure consumer charts contain current consent forms, ROI's and signed current treatment plans. Assist in preparing paperwork for referrals to CSU or other areas of agency as needed. Print daily doctor schedule. Use the Evolv computer system in order to look up insurance, financial data, etc. Escort consumers to financial clerk. Prepare files for letters to be mailed to Primary Care Physician, etc. Answer phone for Clinical Director, therapists, and direct calls to appropriate staff or take messages. Make reminder calls each day for doctor's consumers. File and scan correspondence, reports, etc. for Clinical Service Unit consumers. Assist outpatient nurses with management of appointments. Provide back-up coverage to receptionist and other medical secretaries as needed. Contact drug reps for supply of sample medications, maintain inventory of medications. Perform other related duties as assigned.



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