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Secretary Senior Full-time

at Washington State Department of Corrections in New York (Published at 11-09-2019)

Secretary Senior
South Seattle Office
Seattle Community Justice Center (SCJC)
The salary listed for this position does not include the 5% premium pay for positions based in King County effective July 1, 2019. In addition Department of Correction offers free ORCA card to all employees who are permanently assigned work in King, Pierce and Snohomish counties The Department of Corrections is seeking a highly motivated and qualified individual for the non-permanent position of Secretary Senior at the South Seattle Office. This position is located at the Seattle Community Justice Center (SCJC), Seattle, WA.
This non-permanent appointment is anticipated to last through December 31, 2019.
Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society.
Application Process:
In order to be considered for this position, please apply directly at www.careers.wa.gov to this announcement and attach the following items to your application:
  • A Letter of Interest (preferably no more than two pages) describing how you meet the qualifications and why you are an ideal candidate for this position; and
  • At least (3) three professional references (please refer to Supplemental Information for details).
Incomplete application packages may disqualify an application from the selection process.
For additional information about DOC, please visit our website: www.doc.wa.gov.

Duties: The Department's mission is to improve public safety. This position provides advanced secretarial support to the Community Corrections Supervisor (CCS), Community Corrections Specialists, and Community Corrections Officers (CCO) assigned to the South Seattle Unit. This position will assist the South Seattle Unit staff to achieve the Department's mission by ensuring administrative needs are completed.
Provide advanced clerical/secretarial support for Community Corrections Supervisor, Community Corrections Specialists, and Community Corrections Officers assigned to the South Seattle Unit

  • Manage multiple duties and prioritize tasks to meet timeframes
  • Attend staff meetings to record minutes and transcribe to create final meeting minutes document.
  • Establish and maintain correspondence, reports, office records, and project files.
  • Respond to staff, clients, stakeholders and general public regarding office procedures and services.
  • Provide information to staff in related to supervisor's planning, organizing, and operation of the unit.
  • Prepare offender transitional resource vouchers as requested by the supervisor.
  • Compile and maintain a current accurate record of all DOC approved transitional resource requests and vendors.
  • Compile and format information as requested/directed by supervisor.
  • Work closely with supervisor to ensure clerical/secretarial operations are running efficiently per the Department policy and office policy/procedures.
  • Supports the supervisor by handling, copying, faxing, scanning, and/or campus mailing confidential documents.
  • Ordering equipment, office supplies, complete/process requisitions, invoices, identifies issues/problems and initiates corrections with any ordering/supplies/inventory.
  • Manage and maintain use of force equipment.
  • Complete projects and maintain a database, SharePoint, and/or spreadsheet tracking systems.
  • Manage offender incentives for Thinking for a Change programming.
  • Marketing - Maintain and distribute resource and re-entry information for the Seattle Community Justice Center. (Resource Boards, flyers, calendars, etc.
  • Maintain confidentiality of information that is protected by Department of Corrections policy, Federal or State law.
  • Reception coverage to include greeting and directing clients, staff, and/or stakeholders, answering multi-line phones and direct calls etc.
  • Manage unit credit card.
  • Manage unit vehicles-maintenance, use, mileage.
Provide general office support as needed.
  • Distribute incoming/outgoing mail.
  • Assist with victim/witness letters.
  • Prepare identification letters and submit to Department of Licensing.
  • Enter information into Department's electronic database.
Other Duties as Assigned
  • Train other support staff as needed in all support staff functions.
  • Back-up other support staff as needed in all support staff functions.

Qualifications: Required:

  • High School Diploma or GED
  • Two (2) years of increasingly office experience requiring keyboarding and typing.
How To Apply
To begin the online application process:
  • Click the green 'Apply' button on the job posting and sign in or create an account.
  • Complete your application.
  • Please be sure to attach the following to your application:
    • A letter of interest outlining your qualifications, and
    • At least (3) three professional references (please refer to Supplemental Information for details).
  • Click "Accept & Submit" to submit your application.
Please ensure your application is complete including current/previous employer with address, telephone number and supervisor's name and that all other blocks of information are complete to include the reason for leaving prior employment. Applications that are incomplete, may not receive further consideration.
The information provided in your application must support your selected answers in the application questionnaire. All answers are verified and documentation may be required. Responses not supported in your application will disqualify you from consideration of employment for this requisition. A thorough reference check will be conducted for final applicants.

Supplemental Information: 'The mission of DOC is to improve public safety.'
For additional information about the agency, please visit doc.wa.gov.

  • Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
  • Phone number AND email address are required for all professional references.
  • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
  • Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
  • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
  • Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
  • This position may include in a Union Shop.
We are committed to hiring individuals who possess core diversity competencies:
  • Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
  • Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
  • Respectfully acknowledge people's differences and recognize these differences as important and valuable.
  • Promote inclusiveness.
  • Be culturally sensitive and appropriate.
  • Respect and value diverse backgrounds and traditions.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email ran.phin@doc.wa.gov or call us at (206) 516-7651. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

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