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Business Office Assistant Full-time

at TRANSITIONS HEALTHCARE CAPITOL CITY LLC in District of Columbia (Published at 11-07-2019)

General Purpose: A qualified individual who can perform the essential job functions of this position with or without accommodation. Assist the Business Office Manager in the overall functioning of the Business Office duties.


Essential Job Functions:

  • Effectively utilize the Resident Funds Management System.
  • Maintains resident trust fund matters.
  • Assists with private pay collections.
  • Maintains manual census.
  • Prepare bank deposits for the facility.
  • Timely and persistently pursue past due accounts and maintain proper back-up documentation regarding collection activities.
  • Verify that resident trust information is accurately recorded.
  • Maintain an accurate accounting of patient trust funds including monthly reconciliation and quarterly statements to responsible parties.
  • Reconcile petty cash for Patient Trust Fund daily.
  • Timely collects, codes, scans and enters invoices in accounts payable system and file hard copies.
  • Assisting families with the Medicaid applications and maintain a pending tracker.
  • Distribute daily mail.
  • Effective computer skills to efficiently utilize MSWord, Excel and Outlook.
  • Be organized and detailed, efficient, and accurate in work performance.
  • Be able to operate office equipment (copiers, fax machine, and scanners). Be able to sit, bend, and stoop. Stand and/or walk for six (6) hours or more daily. Must be able to use a computer and keyboard for (7) or more hours daily. Be able to lift, push, or pull equipment weighing more than 25 pounds using proper techniques with assistance as necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
  • Abide by the Absenteeism Policy as set forth in the Employee Handbook.
  • Attend in-service/educational programs in accordance with Company and regulatory requirements.
  • Position responsibilities may require an adjusted work schedule, overtime and evening or weekend hours to meet facility?s needs.
  • Ability to read, write and understand the English language.
  • Assist in the evacuation of residents during emergency situations.
  • Meet general health requirements set forth by the policies of the Company, which may include a medical and physical examinations.
  • Perform others duties as directed by Business Office Director and/or Administrator.

Minimum Qualifications:

  • Preferred knowledge of Medicare billing system and Navinet programs.
  • Minimum of two (2) years experience in bookkeeping in a healthcare setting, preferably a long term care setting.
  • Experience with Medicare/Medicaid billing preferred.
  • Computer skills utilizing MS Word, Excel and Outlook.


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