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Administrative Specialist Full-time

at Oregon State of Oregon Military Department in Oregon (Published at 11-07-2019)

The Oregon Youth Challenge Program (OYCP) is a state agency with a military style environment. Core components consist of citizenship, preparation for the GED or high school completion, work skills, community involvements and projects, health, hygiene, skills, training, leadership/ followership, and physical fitness. Cadets have three educational options in the program: diploma, GED or high school credits and make this choice in the first week that they are enrolled. When the cadets are not in the classroom they are out in the community performing service to the community projects. These assignments are designed to foster initiative, flexibility, creativity, and leadership. These important skills are reinforced so that they are understood and incorporated by the Cadets as part of their work ethic no matter what the task. OYCP is a smoke free campus and does not allow smoking by anyone, anywhere at any time.

The Oregon Military Department is recruiting for a Case Manager (Administrative Specialist 1). This is a permanent full-time state position located at the Oregon Youth Challenge Program in Bend, Oregon.

This position is represented by the American Federation of State, County and Municipal Employees? (AFSCME) union.

You are NOT required to be a member of the Oregon National Guard to apply for this position.

NOTE: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.


This position is a direct service case manager supervising and monitoring approximately 50 cases of graduates. During the residential phase the AS1 case manager assists cadets in CAP development, conducts mentor / mentee training and the Mentor Match Ceremony and assist with orientations. The AS1 case manager coordinates reporting, validates data, develops resources and problem solves issues between mentors and mentees during the post residential period.

Working Conditions:

Occasional lifting and physical exertion is necessary to perform tasks and duties. Required to work various shifts; days, early evenings, weekends and some holidays; Subject to periodic overnight travel. Frequently comes in contact with cadets, parents and the general public. May be required to transport Cadets in State-owned vehicles. Extensive sitting, extensive computer work, extensive phone use, writing and documentation. Regular evening and weekend work is required.

Work Experience
The work experience section of your application must include a clear description of your experience in order to determine if you meet the required skills (minimum and special qualifications) and at what level you meet the requested skills. Your answers to supplemental questions about your specific experience must also be supported in the work experience statements in your application form or, if requested, your resume. Supplemental materials such as cover letters and/or a resume will NOT be reviewed or used to determine candidate's qualifications unless the posting specifically states those materials are required from applicants.
Work experience is based on a 40-hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)

What you need to qualify:

Three (3) years of clerical/secretarial experience that included:

Two (2) years at a full performance level performing typing, word processing, or other generation of documents;


Lead work responsibility or coordination of office procedures.

NOTE: Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. NO substitution will be made for the two (2) years at the full performance level.


Possess a valid driver license;

Pass a fingerprint-based criminal background check.

Conditions of Employment:

Must obtain (within 6 months of hire) and maintain a CPR/First Aid Certification;

Employee is required to maintain a drug/alcohol free workplace in accordance with the applicable collective bargaining agreement.

Requested Skills:

  • Excellent phone skills and communication skills;
  • Experience in data entry and creating reports;
  • Experience with Microsoft Office, to include Excel, Outlook and Word.

How to apply:

  • Complete the application. We will not accept a resume in place of a completed application.
  • Complete the questionnaire.
  • After you submit your application, you MUST respond to the public records request authorization. This task will follow completion of submitting your application.

The Oregon Military Department is an Equal Opportunity, Affirmative Action employer, committed to a diverse workforce with equal opportunity programs.


Only complete applications will be considered. Be sure to answer all supplemental questions completely and to show your experience in the Work Experience section of your application. The selection process will consist of an evaluation of experience and training.

All final candidates using education to meet minimum qualifications will be required to provide a copy of their transcripts (official or unofficial) during the selection process.

Licenses MUST be listed in the Supplemental questions.

The successful candidate for this position will be subject to a LEDS check.

IMPORTANT NOTICE - Requiring Email Addresses
To improve communication with all applicants, the State of Oregon requires an e-mail address be provided on all applications received.

If you do not currently have an email address and do not know where to go to get one please refer to our Applicant Frequently Asked Questions web page, scroll to the How to Apply for a Job section, question #14 to view several links to internet providers where you can get a free e-mail account. The state of Oregon does not endorse any particular provider.

Need assistance?

If you require an alternate format in order to complete the employment process, you may call Recruitment Services at (503) 584-3581. Please be prepared to leave a message describing the alternate format needed.

Veteran Preference Points

Since the time of the Civil War, Veterans of the Armed Forces have been given some degree of preference in appointments to government jobs. In recognizing the sacrifices made by those serving in the Armed Forces, Congress enacted laws to prevent veterans seeking employment from being penalized because of the time spent in military service. To receive veterans? preference points, when you answer ?yes? you are a veteran, you will receive a task from your Workday account requesting you to upload your military documents. Please do NOT attach your military documents to your initial application.

To qualify for 5 points:

A copy of your DD214/DD215 showing honorable discharge.

To qualify for 10 points :

A copy of your veterans? disability preference letter from the Dept. of Veterans Affairs showing honorable discharge and that you have a service connected disability.

For additional detailed information regarding Veteran Preference Point Laws visit: https://www.oregon.gov/jobs/Pages/Veterans.aspx .

Pay Equity

As an employer, the State of Oregon complies with HB 2005 Pay Equity. We do not discriminate on the basis of protected class in the payment of wages, and we do not screen applicants on the basis of their current or past compensation. We determine salary from applicable professional experience and education. Please visit: https://www.oregon.gov/das/hr/pages/equity.aspx for more information.

Visit our agency website at: http://www.oregon.gov/omd/pages/index.aspx

Contact Information:

Michelle L Chain / Recruiter

Phone: 503-584-3581

Email: michelle.l.chain@mil.state.or.us

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