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Middle School Office/High School Library Split Full-time

at Kennewick School District in New York (Published at 11-06-2019)

For the Middle School Office portion of this position, the secretary will be responsible for providing secretarial/clerical support for the Middle School. Duties include assisting students, staff and visitors, caring for students in the health room using basic first aid procedures, administering students? medicine and performing other duties as assigned.

For the Library Secretary portion of this position, the employee will maintain the library media center, perform general clerical duties, assist students and teachers, and perform other duties as assigned, under the direction of the library media specialist and building principal.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • High school diploma or equivalent education/experience.
  • Must present transcripts of highest level of education within thirty (30) days of hire.
  • Must be able to perform the essential functions of the position with or without reasonable accommodation.
  • Must be able to meet the Physical Demands of the position.
  • Must pass a basic skills test.
  • Completion of Safe Schools Web Based Training within thirty (30) days of hire and yearly thereafter.
  • Must pass a background check, which includes employee paid fingerprinting.


  • Technical, Library media or clerical experience.
  • Recommendations that confirm dependability, flexibility, loyalty and self-starting capabilities.
  • Must uphold board policies and follow administrative procedures.
  • Must take all necessary and reasonable precautions to protect students, equipment, materials and facilities.
  • Must attend in-service trainings or other meetings as required, as well as attend any training as directed by management.
  • Evidence of ability to assess and correct issues involving safety.
  • Evidence of ability to establish and maintain a tactful, cooperative and effective relationship with students, parents, staff, fellow employees and management.
  • Evidence of ability to approach assigned work in a professional manner, working toward the common goal of teamwork, pride in service delivery and continuous improvement
  • Must demonstrate sufficient command of the English language to communicate verbally and in writing with students, parents, district staff members and other concerned people regarding all aspects of their job related activities.
  • Must be able to use basic computer programs to maintain records, enter timecard information and read and respond to email.
  • Previous experience and/or training operating general office equipment such as: computer, copy machine, 10 key adding machine, and fax machine.
  • Knowledge of computer programs such as Word, Excel, etc. Ability to function within various software programs.
  • Strong verbal and written communication skills; working knowledge of correct grammar, spelling and English usage.
  • Possess current First Aid Card/CPR Certification or willingness to acquire one if required.
  • Must be willing to participate in district training as it becomes available for varied computer programs and other needs.


  • AA degree or equivalent or comparable work experience in a secretarial/clerical office setting.
  • Successful school office secretarial experience.
  • Bilingual (English/Spanish) skills.
  • Experience working with school district procedures, such as student registration, orientation and assisting with student bussing needs.
  • Ability to work with interruptions while balancing daily office responsibilities.
  • Positive evaluations and recommendations that support character and work ethic.
  • Excellent attendance, punctuality, and dependability; evidence of ability to be self-disciplined and a self-starter.
  • Evidence of ability to maintain confidentiality.
  • Successful library secretarial experience.
  • Knowledge of the Follett Destiny System software.
  • Knowledge of desktop publishing.

The person in this position will be expected to perform the following duties in an effective, cooperative, and positive manner:

  • Provides a friendly, caring, inviting and safe atmosphere for the front office and in the library for staff, students, parents and visitors.
  • Role model appropriate adult behavior.
  • Learn new systems or programs as they become available and upgrades professional skills as opportunities are presented.
  • Performs all duties of the position within the scope of Kennewick School District policies and procedures, including regular attendance and punctuality

Library Duties

Under the supervision of the Library Specialist, the employee will:

  • Assist students, staff and patrons in locating and using library materials.
  • Maintain electronic inventory for all area of print and non-print collection.
  • Maintain school-wide inventory and management of surplus materials.
  • Maintain automated circulations system and library media services that include managing circulation desk, preparation of overdue notices/letters/updating, providing circulation statistics and reports, immediate supervision of student assistants and volunteers.
  • Maintain computerized inventory.
  • Schedule classes and other patron use and retrieve information from electronic resources.
  • Process and maintain library materials and equipment.
  • Effectively uses basic library technologies.
  • Maintain physical appearance of library media center by shelving all collections.
  • Assist in supervision and control students as needed, in order to promote a safe, orderly, positive learning environment.
  • Perform other job-related tasks as assigned.

Office Duties

Under the supervision of the principal, the employee will:

  • Welcome and orient visitors, substitutes and acquaint them with basic school procedures.
  • Receive and log telephone traffic in a positive and friendly manner.
  • Assist and/or schedule substitutes and itinerate personnel.
  • Register students
  • Produce spreadsheets, compile data and prepare reports.
  • Maintain calendar of events, schedule appointments including parent conferences, etc.
  • Supervise students in office area when necessary.
  • Prepare staff and parent letters, newsletters and bulletins.
  • Maintain staff attendance, schedule substitutes, and prepare payroll reports.
  • Order and distribute supplies and materials as needed.
  • Maintain student and office records including timely responses to requests for records.
  • Collect fees/money/deposits.
  • Arrange for care of student injuries and illnesses/health room duties
  • Maintain computerized student attendance records and issue reports to staff.
  • Maintains attractive, up-to-date relevant displays and bulletins.
  • Assist with tracking budgets.
  • Prepare requisitions, and work orders using current district programs.
  • Perform other job-related tasks as assigned.


PHYSICAL DEMANDS: The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Mobility: While performing the duties of this job, the employee is regularly required to stand and walk for prolonged periods of time, push or pull 18-26 lbs., sit, kneel and crouch, twist and bend, use hands to type, finger, handle, or feel; and reach with hands and arm.
  • Sense: The employee is required to talk/hear conversations and other sounds. The employee must be able to communicate effectively in person and over the telephone. The employee is required to taste and smell. Specific vision abilities required by this job include close vision, far vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
  • Lifting:The employee must be able to lift or move up to 18-26 pounds; must also be able to lift overhead. The employee may be required to physically move quickly in an emergency or while performing student supervision duties.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Physical Hazards:While performing the duties of this job, the employee must be able to work outdoors in a wide variety of temperatures; from -10 degrees F to 100 degrees F +. The employee may be exposed to wet and/or humid conditions. The noise level in this work environment is moderate.

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