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Executive Assistant Full-time

at USAA in Texas (Published at 14-03-2019)

Purpose of Job Performs secretarial and administrative support for a member of the Executive Management Group (EMG). Ensures day-to-day activities are coordinated and EMG member is prepared for responsibilities.
We are currently looking for a talented Executive Assistant for our San Antonio, TX location.
Job Requirements
Coordinates activities and information flow for EMG member supported.
Prioritizes and organizes work for EMG member to meet deadlines on multiple tasks.
Prepares and updates presentations, reports, and spreadsheets for EMG member and assigned area.
Reviews data content and presentation method for accuracy and compliance with standards.
Manages EMG member's schedule and provides administrative support to assigned EMG.
Routes department calls and e-mail to appropriate staff members.
Composes e-mails, letters and memorandums.
Maintains filing system for key documents. Prepares correspondence and reports for EMG supported.
Ensures data to and from EMG member is treated with appropriate level of confidentiality.
Minimum Requirements
High School Diploma or General Equivalency Diploma required.
4 or more years administrative support work experience
Advanced knowledge of spreadsheets, data retrieval, and word processing and presentation software.
Demonstrated experience with calendar management and/or prioritizing tasks in a fast-paced environment.
Ability to effectively build strong relationships and work with all levels within the organization.
  • Qualifications may warrant placement in a different job level*
When you apply for this position, you will be required to answer some initial questions. This will take approximately 5 minutes. Once you begin the questions you will not be able to finish them at a later time and you will not able to change your responses.
Preferred Requirements
Advanced level of verbal and written communication skill
Demonstrated ability to create engaging and effective PowerPoint presentations
Demonstrated capability to navigate in a fast-paced environment and prioritize tasks with competing deadlines.
Experience providing 5+ years of executive level support in a fast-paced corporate or legal environment
Experienced with managing heavy email/calendar schedule with a focus on prioritization for executive(s)
Tech savvy with virtual/remote meeting media and technology (WebEx, Skype, Cisco Telepresence and similar technology)
Experience with planning, organizing and executing team events
Prior experience working with vendor invoices and ensuring payments
Advanced level working knowledge of Microsoft Office Suite, especially with PowerPoint and Excel
Experience with business travel arrangements.
Ability to work overtime as needed
The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.
At USAA our employees enjoy one of the best benefits package in the business, including a flexible business casual or casual dress environment, comprehensive medical, dental and vision plans, along with wellness and wealth building programs. Additionally, our career path planning and continuing education will assist you with your professional goals.
USAA also offers a variety of on-site services and conveniences to help you manage your work and personal life, including seven cafeterias, two company stores and three fitness centers .
Relocation assistance is not available for this position.
For Internal Candidates:
Must complete 12 months in current position (from date of hire or date of placement), or must have manager?s approval prior to posting.
Last day for internal candidates to apply to the opening is 03/19/19 by 11:59 pm CST time.


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