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Accounts Payable Specialist Full-time

at Kite Pharma in California (Published at 12-02-2019)

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Job Description

Accounts Payable Specialist, Financial Shared Services, North America Accounts Payable Operations

Introduction to the department/team:

The focus of the role is to interact with the Purchasing and Accounts Payable team, as well as, employees and suppliers through various methods of contact. The Accounts Payable Specialist will perform a variety of activities to support the department, to enhance the customer experience, while ensuring compliance to policies, government and/or market legal requirements.

The Accounts Payable Specialist reports to the Manager, Accounts Payable Operations and is responsible for taking an active role in providing support to AP Operations and Purchasing, and AP Administration for North America legal entities.

Effectively managing the perceptions and expectations of our customers and the department is critical to the success of this role in AP Operations.

Specific Job Requirements:

Reviews invoices for accuracy and completeness.

May perform data entry of invoices to include but not limited to: scanning, invoice matching, coding, and routing for approvals.

Perform clerical duties such as: mail distribution, filing, and completing forms or reports.

Answers Payables and Purchasing inquiries by clarifying desired information; researching, locating, and providing information.

Resolve problems by Analyzing Reports apply good judgment and escalate unresolved issues.

Actively participate in process improvement initiatives.

Completes tasks in compliance with departmental procedures, SOX controls, the Controller?s Manual and all applicable laws and regulations.


Customer Focus and positive ?can do? attitude.

Excellent verbal and written communication skills.

Strong problem-solving skills.

Strong organizational skills and attention to detail is required.

Must be fluent in English (written and spoken).

Ability to work independently

Ability to multi-task in a fast paced environment; meets deadlines.

Ability to be an effective team member and display initiative.

Ability to handle confidential information in a discreet and professional manner.


2+ years of related Purchasing or Accounts Payable experience.

Diploma/degree is desirable.

Proficiency with Microsoft Office (Excel and Word) is required.

Proficiency with Oracle or other ERP system is required.

Experience and demonstration of accounting knowledge is a plus.

Experience utilizing an integrated ticket tracking software is a plus.

Experience in biotech or pharmaceuticals industry is a plus.

Gilead Core Values:

Integrity (Doing What?s Right),

Teamwork (Working Together),

Excellence (Being Your Best)

Accountability (Taking Personal Responsibility).

Inclusion (Encouraging Diversity)

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