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Administrative Specialist 2 (Fitness Determination Specialist/TWO Positions) New Full-time

at State of Oregon in Oregon (Published at 12-01-2019)

$36,612 - $53,028 a year

The Oregon Department of Human Services/Background Check Unit is seeking experienced Fitness Determination Specialists to join our team.

What will you be doing:
Fitness determinations includes review, research, analysis, and evaluation through weighing test of state and national criminal history, adult and child protective service investigations and findings, court and police records, diversion records, substance abuse treatment and mental health counseling records, education and work history records, and other pertinent research and documentation needed to determine the safety and risk factors of each subject individual within the nexus of the position/licensure/certification's service to one or more vulnerable populations.
What's in it for you:
You will join the DHS/Background Check Unit (BCU) team that includes talented individuals charged with providing fitness determinations for over 150,000 background checks per year. Each Background check involves research, analysis, and final fitness determination of the relevance of criminal history, child and adult protective service history, substance abuse and mental health records, training, education and other factors per target demographics to determine the safety and risk factors associated with a subject individual being employed, certified or licensed to work with vulnerable populations served by the Department, Authority, and OSP Clearinghouse. BCU is guided by our core values of Integrity, Innovation, Respect, Service Equity, Responsibility, Stewardship and Professionalism.
These positions are housed under the Department of Human Services (DHS)/Shared Services. Positions within Shared Services may provide services to areas within DHS and/or OHA.
There are TWO, full-time permanent Administrative Specialist 2 openings with the Oregon Department of Human Services//Background Check Unit located in Salem. These positions are represented by a union.
  • Requires working with all divisions of the Department and Authority, a variety of conflicting viewpoints and multiple policies and practices.
  • Requires ability to work on multiple tasks simultaneously, sometimes with short timeframes.
  • Requires working with confidential information with restrictions from federal and state statutes, rules and policies.
  • May have to judiciously evaluate information of a sensitive, disturbing and/or controversial nature, including graphic descriptions and/or images of emotional, physical and sexual violence.
  • May deal with potentially hostile, angry or emotionally charged customers regarding issues of a controversial, sensitive and confidential nature.
  • The hiring manager will work with the incumbents to determine work schedule specifics.
This is what you need
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations;
An equivalent combination of training and experience. One year of post-secondary education may be substituted for up to one year of the experience.
All positions in DHS require a Criminal Background Check and an Abuse/Neglect Check. Fingerprints may be required.
Ability to successfully pass a self-study Law Enforcement Data System (LEDS) certification process within 60 days.
Successful candidates for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following convictions are likely to result in being disqualified for this position: Felony Convictions, Computer theft, identify theft and fraud. CJIS Clearance is done at the conditional job offer.
  • Outstanding attention to detail.
  • Strong customer service skills, including working with individuals who may be frustrated, or demanding.
  • Professional level verbal and written communication skills including the ability to communicate detailed information to a diverse audience. Attention to proper grammar, spelling, and punctuation.
  • Ability to work independently with minimal supervision as well as collaboratively in a team environment.
  • Experience with various software and database programs such as Word and Excel.
Applicants that most closely match the minimum qualifications and desired attributes will be invited for an interview.
Oregon state government is excited to announce its recruitment system transition from NEOGOV to Workday. This change will take place in February 2019. For more information on how the transition will affect you, please visit the Applicant FAQ (Download PDF reader).
For more information on veterans' preference points, visit: Veterans Resources
Questions and inquiries may be directed to:
Workforce Recruitment Consultant
TTY users please use the Oregon Telecommunications Relay Service: 1-800-735-2900 and ask the Telecommunications Assistant to connect you to 503-945-5698 (8:00 a.m. and 5:00 p.m. (Pacific Time) Monday through Friday).
If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the DHS, Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.


The Oregon Department of Human Services is committed to affirmative action, equal employment opportunity and workplace diversity.

Core benefits

Medical, vision and dental insurance

  • Comprehensive medical, dental and vision plans for the employee and qualified family members
  • $5,000 in employee basic life insurance
Retirement benefits
  • Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
  • Employer paid defined benefit and defined contribution programs
**Effective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95%. Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS.

Paid leaves and other benefits
  • Sick leave earned at the rate of 8 hours per a month with no maximum accumulation
  • Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments
  • 24 hours personal leave earned each fiscal year
  • Ten paid holidays a year
The state also provides access to an innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources.
Optional benefits
  • Term life (employee, spouse or domestic partner, and dependents
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)
  • Flexible spending accounts
  • Option to enroll in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.

The following information describes typical benefits available for employees. Actual benefits received may differ by position or branch of government or be prorated for other than full time work.

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