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Training Unit Support Specialist ~ Office Specialist 2 New Full-time

at State of Oregon in Oregon (Published at 12-01-2019)

$30,084 - $41,928 a year

The Oregon Department of Human Services , Office of Self Sufficiency Training Unit ONE permanent full-time Office Specialist 2 opportunity to join their team in Keizer!
If you have excellent organizational skills, detail orientated, possess strong communication skills this is an excellent opportunity for you! Come join our Self Sufficiency team located in Keizer (3414 Cherry Ave). This position is represented by a union.
The Department of Human Services brings together the State's principal human services agencies to serve the vision of safety, health and independence for all Oregonians. DHS has more than 8,000 employees in over 150 local and branch offices, providing direct services to more than 1 million Oregonians each year.
The DHS mission is "To help Oregonians in their own communities achieve well-being and independence through opportunities that protect, empower, respect choice and preserve dignity."
What you will be doing:
This position provides direct support to the Self Sufficiency Training Unit team by providing clerical support. This position will assist with establishing and maintaining office administrative procedures and office functions.
  • Establish and maintain administrative procedures and reporting
  • Schedule meetings and conferences.
  • Prepare agenda and take minutes at various high-level meetings and distribute to appropriate groups
  • Prepare correspondence.
  • Organize and maintain physical and electronic filing systems
  • Work with trainers to order and assemble training packets, materials, and supplies
  • Other assignments as requested such as:
  • Create reports, charts, and graphs from data collection for presentation in classes, management meetings and conferences
  • Provide technical assistance to SSTU members; troubleshooting SRS board, Skype for Business, local printers, and software applications
  • Liaison / point-of-contact for the Cherry Avenue Training Center building facilities and staff cubicles;
    • log communications, requests, and expectations of custodial staff and building maintenance;
    • Monitor and schedule staff space and moves
  • Research and order AV, Computer hardware, software, and other supplies for training rooms, and unit staff.
  • Consistently treat customers, team members, stakeholders, partners, vendors, management, and coworkers with dignity and respect. Create and maintain a work environment that is respectful and accepting of diversity

Typical office environment. Occasional pressure to produce under severe time constraints. Frequent deadlines and pressure in meeting program training needs; occasional travel to conference and meeting sites. Will need to lift and move equipment using unit established safety procedures and with use of appropriate lift devises as available.
These are the requested skills we are looking for:
Computer Skills:
  • Proficiency with Microsoft Office 2016
  • Knowledge and experience with Adobe Acrobat Pro
  • Learning Management System (iLearnOregon)
Technical Skills:
  • Technical knowledge of equipment and software applications utilized in the unit.
  • Team work/collaborative skills
  • Organizational skills
  • Proactive Assessment skills
  • Decision Making skills
  • Team Work
Communication Skills ? Verbal and Written:
  • Experience communicating in a clear and concise manner
  • Maintain Confidentiality
  • Active Listening
  • Attention to Detail
  • Integrity
  • Situational awareness
Experience coordinating and scheduling meetings; prepare agenda, take minutes and distribute to various groups. Experience preparing & editing a variety of documents: correspondence, reports, emails, data entry, etc.:
  • formatting skills
  • Grammar, spelling, and proofreading
  • SRS Boards
Experience working under pressure with demanding timelines:
  • Responds to stress/pressure
  • Experience independently carrying out multiple assignments or projects with little direction
  • Customer Service
  • Critical Thinking
  • Decisiveness
  • Judgment

This is what you need to qualify:
Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR

An Associate's degree in Office Occupations or Office Technology; OR

Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
Only candidates who meet the qualifications for this position and with work experience most closely meeting the requested skills of this position will be invited to an interview.
Oregon state government is excited to announce its recruitment system transition from NEOGOV to Workday. This change will take place in February 2019. For more information on how the transition will affect you, please visit the Applicant FAQ (Download PDF reader).
Applicant E-Recruit Help and Support: http://oregon.gov/jobs/Pages/support.aspx
This quick help guide can also be found on the State Jobs Page by clicking in the Applicant E-Recruit FAQ's then click on Applicant Profile Maintenance.
E-Recruit technical support: support@governmentjobs.com or call 855-524-5627 (toll free)
Information on Veterans' Preference points: http://oregon.gov/jobs/Pages/Veterans.aspx
Questions and inquiries regarding this recruitment may be directed to:
Nora Leyva-Esquivel, Workforce Recruitment Consultant
If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the DHS, Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
TTY users please use the Oregon Telecommunications Relay Service: 1-800-735-2900 and ask the Telecommunications Assistant to connect you to 503-945-5698 (8:00 a.m. and 5:00 p.m. (Pacific Time) Monday through Friday).
If you need an alternate format of the application or assistance to participate in the hiring process please contact our ADA Office at, ADA.DHS@dhsoha.state.or.us

The Oregon Department of Human Services/Oregon Health Authority is committed to affirmative action, equal employment opportunity and workplace diversity.

A career with Oregon Corrections Enterprises offers MANY benefits

The following information describes typical benefits available for employees. Actual benefits received may differ by position or branch of government or be prorated for other than full time work.

Core Benefits

  • Comprehensive medical (with vision) and dental plans with premiums currently covered in full for employees and dependents
  • Fully paid employee basic life insurance

Optional Insurance Benefits

Group-based premiums for

  • Term life (employee, spouse or domestic partner, and dependents)
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)

Flexible Spending Accounts

  • Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

  • Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
    • Six percent employer paid contribution into a defined contribution program
    • Employer contribution into a defined benefit program
  • Option to enroll in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options

Paid Leaves & Other Benefits

  • Sick leave earned at the rate of 8 hours per month with no maximum accumulation
  • Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments
  • Nine paid holidays a year
  • Innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources

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