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Archivist, Scholarly Resources & Special Collections - Librarian 3 Full-time

at Case Western Reserve University in Ohio (Published at 11-01-2019)


The archivist will work with other archivists, librarians and support staff in the service-driven Scholarly Resources and Special Collections (SRSC) team to support university research and instruction, and library collections, services, and programs. The position of archivist requires expertise in services nurturing library partnerships with faculty, students, non-academic staff, outside scholars, genealogists, other libraries and archival agencies, and vendors. Working with the SRSC team, the archivist, based in the University Archives: provides research and reference assistance; performs collection management activities; participates in the cultivation of existing and new collections; creates metadata; participates in outreach efforts; digitizes archival material. This position will be filled at a librarian level 2 or 3 based on the qualifications.


  • Provide in person and virtual reference assistance. This includes interviewing users to determine information needs; conducting manual records searches and computer-based searches; summarizing research; compiling factual data; identifying and explaining precedents, exceptions, and trends; providing instruction on sources and research methodology to users; applying and enforcing laws, regulations, and policies on restricted access to confidential records. (33%)
  • Carry out University Archives collection management policy and activities. This includes processing (appraisal, arrangement, description, preservation) of university records, organizational records, and personal papers in all formats; accessioning tasks; records management activities; and participating in the web archiving program. (33%)
  • Digitize variety of archival material including pictorial, textual, and other formats. Create appropriate metadata. (9%)
  • Provide instruction and workshops, both curricular and extra-curricular, for CWRU faculty, staff, and students, and for affiliated institutions as required. (6%)
  • Participate in outreach efforts both virtual and in person. Virtual efforts may include University Archives website, blog, and other media. (6%)
  • Compile and maintain relevant statistics related to archival collection processing, digitization, instruction, and use of collections to support the library assessment program. (6%)
  • Participate in the planning and management of system-wide initiatives, and participate on library, consortial and University committees, teams, task forces, and special projects. Maintain an active professional development program (6%)


  • Perform other duties as assigned. (1%)


Department: Regular contact with the both the team leader and the university archivists, Scholarly Resources & Special Collections team, to ensure work quality. Regular contact with staff on all levels of the organization to support the provision of library services.

University. Daily contact with stakeholders invested in the materials to be processed.

External: daily contacts with alumni, faculty and students from other universities, professional and avocational researchers unaffiliated with the university, and former employees, to provide research and reference service.Participate in local, regional and national organizations to maintain a network of informational professionals.

Students: Little or no contact with students.


This position has no formal supervisory responsibility, but will direct the work of student assistants.


Education/Licensing: M.L.S. with archival concentration; or Master of Archival Studies; or Master's degree in a relevant discipline with archival concentration. Preferred: Certified Archivist by the Academy of Certified Archivists

Experience: The initial rank of the RSL will be based upon the qualifications of the individual with regard

to that person?s professional knowledge, abilities and skills; contributions to the profession through

service and scholarly endeavors; and, professional qualities consistent with university and library



  • Job Performance. Consistently and regularly engages in leadership activities in library, scholarly and professional organizations that leads to an improvement in the professional functioning. Able to exercise the highest level of professional judgment and provide evidence of longstanding leadership. Contribute to a climate supportive of diversity, excellent scholarly work, and the advancement of the accomplishment of department, college or university goals. Demonstrable and career-long record of professional accomplishments. Regularly performs or administers highly complex or specialized duties. Able to prepare and explain to others new library policies. Demonstrate the ability to synthesize and adapt general management theories and practices. Anticipate and plan for library or functional area(s), including the design and evaluation of policies, services and programs.
  • Professional Knowledge, Abilities and Skills. Attain advanced educational credentials (second Masters degree, PhD). Possess the knowledge, expertise and commitment to serve as a professional mentor to others. Considered to be an organizational leader (formal or informal). Demonstrable leader within the profession. Possess a high level of expertise in research or other professional endeavors within his/her specific area of work.
  • Professional Contributions. Demonstrate a sustained pattern of growth of professional development and achievement, with national recognition within the field of one?s work, as evidenced by: outstanding achievements in librarianship, research, and other professional and scholarly endeavors (including superior expertise); distinction and commitment beyond the Librarian 3 level in terms of scholarship, research, and/or creative endeavors; or, notable contributions to the advancement of librarianship and increasing service to the University, and community.
  • Professional Qualities. Evidence of sustained creativity and innovation in the profession, with significant contributions to the University and library. Evidence of continued successful leadership abilities.
  • Knowledge of archives and records management principles, practices, and methods. Familiarity with professional codes and ethical standards.
  • Ability to formulate and execute research strategies, communicate and interpret research results, analyze organizational structures, communication patterns, business processes, and recordkeeping systems as evidenced by records.
  • Knowledge of metadata standards such as EAD, Dublin Core, VRA, METS, DACS, MODS
  • Experience with digitization of images, text, sound and moving image materials, particularly capture standards, workflow, and quality control. Ability to operate flatbed scanners, digital cameras, and other equipment.
  • Ability to meet consistent attendance.
  • Ability to interact with colleagues, supervisors, and customers face to face.


Office environment and storage areas for archival records. Required to climb 3-foot step ladder. Required to carry 40-pound boxes and lift them up to 6 feet from the floor. Required to move 250-pound loaded flatbed and book trucks. Required to move fully-loaded mechanical-assist compact shelving units. Required to handle dusty, water-, smoke-, and fire-damaged records. Required to bend, stoop, and stretch to shelve boxes of records.

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