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ARTCORE / ARTEC Projects Secretary Full-time

at Waukegan Community Unit District 60 in Illinois (Published at 11-01-2019)

  • Implement the general policies of the Board of Education.
  • Maintain records and files of all aspects of the grant awards.
  • Assist with the scheduling of professional development activities and meetings aligned with District and grant goals.
  • Assist with the completion of grant reports.
  • Assist with maintaining detailed and accurate records of the annual grant project budgets.
  • Work closely with project staff, and serve as a liaison with school, community, and business partners.
  • Enter, monitor, and close requisitions, purchase orders, and payments in a timely manner.
  • Process Payroll Forms B and C, and stipends, and record and monitor such payments.
  • Gather and monitor relevant Professional Training and Travel Approval Requests and associated documentation.
  • Communicate with other offices and departments to troubleshoot and take appropriate corrective action to ensure timely processing of a variety of tasks and associated documentation.
  • Assign transactions to proper accounts, as directed by the project budget officer.
  • Other duties as assigned.

  • Secretarial experience with purchasing, payments, payroll, and maintaining detailed records.
  • Advanced communication skills.
  • Sound math skills.
  • School district central office experience preferred.
  • School business experience preferred.
  • Proficient using Microsoft Office (especially Excel), Google Apps for Education, Tyler Technologies iVisions, and other computer and web-based applications.
  • Customer service oriented.

Note: The above statements are intended to describe the essential functions and related requirements of persons assigned to this job. They are not intended as an exhaustive list of job duties, responsibilities and requirements.
Work Environment: Busy office environment with multiple priorities and frequent interruptions.
Compensation: To be determined based on education, experience, etc. To be prorated for school year 2018-2019.

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