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Executive Director, AIA Potomac Valley Chapter Full-time

at American Institute of Architects Potomac Valley Chapter in Maryland (Published at 10-01-2019)

Part-time

AIA Potomac Valley (AIAPV) is a local chapter of the American Institute of Architects founded in 1955, serving Charles, Prince George?s, Montgomery, Frederick, Washington, Garrett, and Allegany Counties. AIAPV is a 501(c)(6) professional association with 600+ Architect and Architectural Associate members. Our mission is making a better environment through leadership in architecture.

AIA Potomac Valley is located on the flagship campus of the University of Maryland in College Park, in LEAFHouse, an award-winning solar structure designed and built by UMD students for the 2007 Solar Decathlon competition. LEAFHouse provides our member community with a space for small member events, board and committee meetings, and educational programs related to sustainability. It is also visited by a number of student classes and groups, and available to the community as a rental space. AIA Potomac Valley has an operating budget of approximately $175,000, which comes primarily from member dues, sponsorships and chapter programs.

POSITION DESCRIPTION:

The Executive Director (ED) serves as the chief executive officer, recommends and participates in the formulation of new policies and makes decisions within existing policies as approved by the Board of Directors. The ED plans, organizes, directs, and coordinates other staff, programs and activities of the Chapter to ensure that its goals and objectives are being achieved and member needs are being satisfied. The ED establishes and maintains both internal and external relationships. Through effective management, leadership, planning, and programming, the ED achieves cost-efficient and productive performance and constructive growth of the association. The ED also serves as Executive Vice President of the Potomac Valley Architecture Foundation, a 501(c)(3) educational nonprofit.


POSITION RELATIONSHIPS:

Membership: The ED is the main point of contact for the members of the AIA Potomac Valley Chapter, and often works with members of other local AIA chapters in Maryland and in the Washington metro area.

Governing Structure: As the chief executive officer, the ED reports to the Board of Directors and interacts with Board members, who are elected and/or appointed from Chapter membership, on a regular basis. As Executive Vice President of the Potomac Valley Architecture Foundation, the ED also reports to and interacts with the PVAF Board of Directors, who are drawn from both the Chapter and the public.

Consultants/Vendors: The ED works routinely with vendors as sponsors of AIA Potomac Valley programs and activities, and may occasionally work with consultants on an as-needed basis.

Public: The position may respond to written and verbal inquiries regarding the profession and the AIA Potomac Valley Chapter; acts as a spokesperson for the AIA Potomac Valley Chapter; and frequently gives presentations to civic organizations on AIA Potomac Valley Chapter programs and activities.

Media: The ED frequently responds to questions and inquiries from the media regarding the AIA Potomac Valley Chapter, its programs, its members, and Potomac Valley architectural issues.

Related Organizations:

AIA Components: The ED establishes and maintains relationships with officers and staff at AIA National, and other local components within Maryland and the Metro Washington region. The ED is an ex-officio member of the Council of Architectural Component Executives (CACE), which is comprised of the chief staff executives of all the AIA components in the nation.

Allied Organizations: The ED establishes and maintains coalitions and relationships with allied members and organizations, including architecture schools, contractors, engineers, building officials, and other public and private groups concerned with the design and construction industry and the environment.

Association Staff: The ED is responsible for the employment, direction and management of any AIA Potomac Valley Chapter staff and consultants.


POSITION RESPONSIBILITIES AND AUTHORITY:

Policy Formulation: The ED significantly participates in the deliberation and development of AIA Potomac Valley Chapter policy. The ED routinely recommends procedures and policies to the Board of Directors, and the AIA Potomac Valley Chapter.

Planning: The ED keeps the governing structure informed on issues of immediate and future concern to the members and assists in the planning of programs and activities in response.

Decision Authority: As it concerns the execution of adopted policy, the ED has authority for making independent decisions aligned with the goals and mission of the Chapter, and has discretion concerning AIA Potomac Valley Chapter staff. As it concerns the transaction of business matters, the ED may perform certain duties delegated by the Board of Directors, the Treasurer and the Secretary. The ED will review budgetary and staffing matters with the Board of Directors.

Budgetary: The ED participates with the Treasurer in the preparation of the program plan and budget for the following year. The ED is responsible for ensuring that the AIA Potomac Valley Chapter assets are safeguarded, financial reports and statements are prepared for the Board of Directors, and works with the Treasurer and Finance Committee in monitoring expenditures and investing AIA Potomac Valley Chapter funds.

Supervisory Responsibilities: Supervises and directs part-time staff and consultants as needed.

OTHER CHARACTERISTICS:

Supervision Received: The ED should be self-motivated. Supervision is indirect by the Board and will be primarily related to the evaluation of results of carrying out the Board?s policies

Travel: Occasional day and overnight travel is required to attend meetings within the region as well as AIA National events.

Evenings and Special Events: Attendance at various evening programs and special events is required.

POSITION REQUIREMENTS:

  • Administrative: The ED must have experience and demonstrated competence in the management and administration of organizations of similar size and/or scope; experience in organizational planning, financial management, and overseeing personnel; experience working in non-profit management and familiarity with both 501(c)(6) and 503(c)(3) tax structures.
  • Communication/Leadership:The ED must have excellent communications and leadership skills, with the ability to motivate volunteers and staff. The ED must be able to communicate clearly both as a speaker and as a writer, and be comfortable communicating to a variety of audiences including: architect members and other design professionals; University faculty and students, and occasionally K-12 students and teachers; community partners and the general public.
  • Knowledge of the Profession, the Design and Construction Industry and the AIA:The ED must have particular empathy for the profession of architecture and an interest in topics of sustainability in the built environment. Knowledge of the design and construction industry is an important asset, as is sensitivity to, and a strong interest in, architecture and its role in society and the environment. Architecture or Design-related professional experience could be helpful, but is not required.
  • Planning:The ED should understand current and emerging organizational issues, and chapter programming needs, and be able to take ideas from the conceptual stages to completion and evaluation.
  • Governmental Relations:The ED must have a working knowledge of Potomac Valley counties (Charles, Prince George?s, Montgomery, Frederick, Washington, Garrett, and Allegany counties) and city governments. Experience working with planning, permitting and other agencies in these jurisdictions is highly desirable. The ED may be called upon to personally represent the Chapter at meetings of government agencies, or arrange for members of the chapter to attend and participate in such meetings.
  • Media/Public Affairs: The ED should have a working knowledge of the media, public relations, social media outlets and public entities. Strong skills in electronic communication, social media savvy and current technology are essential.
  • Public and Community Outreach:The ED engages in considerable community outreach and is often called upon to provide tours of LEAFHouse for student and professional groups. The ED may represent the Chapter at community meetings, and keeps the community informed of chapter programs and activities.


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